More jobs:
Accounting/Office Manager
Job in
Fargo, Cass County, North Dakota, 58126, USA
Listed on 2026-10-09
Listing for:
Heyer Engineering, Inc.
Full Time
position Listed on 2026-10-09
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Payroll, Financial Reporting
Job Description & How to Apply Below
Accounting and Financial Administration
- Manage daily bookkeeping duties, starting with accounts payable. Send out our W-9 form as requested, record vendor invoices, charging them to projects as needed, pay company obligations on time, pay consultant invoices when paid. Record and pay employee expense reports. Reconcile bank accounts monthly.
- Continue with accounts receivable. Prepare monthly invoices and monitor aging of unbilled work and receivables. Perform collections activity, apply finance charges, and send client statements.
- Apply receipts to client and project, prepare and verify deposits, deliver them to the bank, complete vendor set up forms as requested and process ACH payment information requests with careful verification.
- Maintain accurate ledgers in the firm’s accounting system and the supporting documentation.
- Prepare routine financial and operational reports for leadership, such as monthly income statements, balance sheets, AR-aging reports, project billing summaries, and budget-versus-actual reporting.
- Record month-end and year-end closing entries; organize records; and work with the outside CPA, tax preparer, and any audit or review. Assist with annual budgeting, including expense analysis.
- Review time entries for all employees for completion and accuracy, prepare bi-weekly payroll for ACH deposit. Submit payment of all deductions and taxes to corresponding vendors and agencies. Balance all related ledger accounts.
- Prepare quarterly 941 filings and unemployment reports and payments. Prepare and e-file W-2s for year-end.
- Keep software up to date with tax law and/or rate changes. Keep payroll deductions accurate and up to date during new-hire onboarding, employee changes, and after open enrollment.
- Support employee benefits administration, workers’ compensation reporting, unemployment documentation, and coordination with brokers or HR consultants.
- Maintain confidential personnel and financial records in accordance with company policy and applicable state law. Coordinate onboarding and offboarding logistics, including equipment, systems access, office orientation, and employee records.
- Support recruiting administration, including offer preparation and onboarding paperwork.
- Work with project managers to ensure accurate project setup, time entry, billing terms and policies. Enforce accurate data input to project software, including monthly review of new projects.
- File client contracts, purchase orders, certificates of insurance, and payment documentation.
- Record billable project-related expenses; collaborate with staff on timely timesheet completion; and monthly draft invoice review.
- Oversee day-to-day office operations, including ordering office supplies, maintaining equipment, facilities, mail, phones, workspace needs, and vendor relationships. Maintain organized electronic and physical filing systems.
- Serve as the primary contact for office vendors, including landlord/property management, IT support, telecommunications, copier/print providers, office suppliers, and building services. Assist with employee events and office-wide communications.
- Assist with office meetings, leadership meetings, staff gatherings, and occasional client-facing events.
- Maintain corporate records, business registrations, professional-liability and general-liability insurance documentation, and other compliance files.
- Track expirations for business registrations, insurance policies, employee benefits, and applicable professional or firm licensing requirements. Complete annual insurance-renewal applications and data requests for professional liability.
- Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent relevant experience may be considered.
- 5+ years of progressively responsible experience in bookkeeping, accounting operations, office management, or professional-services administration.
- Demonstrated experience with AP, AR, reconciliations, payroll processing, and month-end reporting.
- Previous experience with accounting software and advanced skills in Microsoft Excel.
- Must display attention to detail, have sound judgment, be a problem solver, and have the ability to maintain confidentiality of financial and employee information.
- A strong dedication to accuracy, thoroughness, and delivering work that reflects professional pride and high…
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