Office Manager​/Accounting Manager

Bailey's Automotive Services Inc Fargo, North Dakota, United States

Bailey’s is looking for a highly accurate, organized, and financially minded Office Manager to oversee the company’s accounting and financial administrative functions.

This is a full-time leadership position for someone who is highly experienced with Quick Books, understands accounting processes, and takes extreme pride in accuracy.

While our front-office team will handle most day-to-day customer service responsibilities, the Office Manager will be responsible for the financial organization of the company, including accounts receivable, accounts payable, deposits, transaction coding, reconciliations, and financial reporting.

This person will play a major role in helping leadership understand the financial health of the company and ensuring our financial records are accurate, organized, and up to date.

Bailey’s is a locally and privately owned automotive company that began in 2012 offering paintless dent repair services. Since then, we have continued to grow and expand into vehicle detailing, marine detailing, collision repair, and other automotive services.

We believe strong leadership, communication, financial stability, teamwork, and a genuine desire to help our customers and team members are important parts of our success.

The Office Manager will oversee the financial and accounting-related administrative functions of Bailey’s.

This position requires someone who is extremely detail-oriented, highly proficient in Quick Books, and capable of accurately managing a large number of financial transactions.

The Office Manager will work closely with the CEO and management team to ensure financial information is current, accurate, properly categorized, and useful for making business decisions.

This role is expected to take ownership of the company’s financial administrative systems, assist with HR and employee onboarding, and lead the administrative team as Bailey’s continues to grow.

Reports To: CEO

We’re looking for someone who:

• Is extremely accurate and detail-oriented
• Has advanced knowledge of Quick Books
• Understands proper accounting and bookkeeping procedures
• Can correctly categorize and label transactions with a high level of accuracy
• Takes ownership of financial records and reporting
• Can identify discrepancies and investigate problems
• Is highly organized and able to maintain accurate documentation
• Understands the importance of consistency in financial data
• Can manage multiple deadlines and recurring accounting responsibilities
• Is comfortable working with confidential financial and employee information
• Has strong problem-solving skills
• Can work independently without constant supervision
• Can communicate financial information clearly to management
• Is comfortable asking questions when financial information is unclear
• Can create and improve financial and administrative processes
• Can train, lead, and delegate responsibilities to other administrative employees
• Takes responsibility for ensuring work is completed correctly and on time
• Is dependable, professional, and trustworthy

• Strong experience using Quick Books
• Previous bookkeeping, accounting, office management, or financial administration experience
• Experience managing accounts receivable
• Experience managing accounts payable
• Experience with bank deposits and cash reconciliation
• Experience reconciling bank and credit card accounts
• Strong understanding of income and expense categorization
• Strong organizational and record keeping skills
• Ability to work with confidential company, employee, and financial information
• Ability to identify and correct financial discrepancies
• Ability to…