Production Services Coordinator
Listed on 2026-01-11
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Business
Office Administrator/ Coordinator
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Description
With locations in North Dakota, South Dakota, and Minnesota,
Description
With locations in North Dakota, South Dakota, and Minnesota, Forum Communications Printing addresses commercial printing and mailing needs with our high-quality print and mail solutions. Services include magazine, catalog, book, and tradeshow printing, brochures, direct mailers, postcards, variable data printing, statements, glossy inserts, annual reports, fulfillment, first class mail pick-up, and print & digital publications. Forum Communications Printing is part of Forum Communications Company, a 5th-generation, family-owned, Upper Midwest media company.
Job Summary
Coordinates all commercial printing jobs while supporting business activities through purchasing, inventory management, and recordkeeping. Ensures production schedules, material availability, and quality standards are aligned to meet customer and business deadlines.
Essential Functions
- Manage and coordinate all incoming commercial printing jobs to assure information needed for the completion of the job is received and the job is written up in the appropriate manner.
- Ensure all information needed for the completion of a job is received.
- Establish and monitor the time allowed for each operation. Ensure all information is correct to finish timely.
- Coordinate the elements of quality control to ensure products are printed in compliance with quality printing standards.
- Schedule jobs to ensure there is sufficient time to complete each project by deadline.
- Work with estimating to use the most effective way to run jobs, including proper layout in prepress, press, and bindery.
- Set target dates for each phase of the job based on established time allowed for each operation and the schedule of other jobs.
- Coordinate with Sales Representatives, Customer Service Representatives, and/or customers to negotiate time frames if conflicts arise.
- Responsible for ordering and/or allocating inventory on hand for all materials required to complete the print and/or mail projects.
- Create purchase orders and track order status.
- Schedule deliveries and coordinate with vendors as needed.
- Responsible for inventory tracking and maintaining accurate purchase records.
- High school diploma or equivalent.
- Strong organizational skills and attention to detail required.
- Excellent verbal and written communication skills.
- Be flexible with work schedule to meet deadlines.
- General knowledge of the printing process preferred.
- Working knowledge of postal requirements preferred.
- Strong computer skills with Microsoft Office, including Windows and Excel.
About The Company
Forum Communications Company is a family-owned media and technology leader with more than a century of delivering trusted, quality journalism and innovative business solutions. Storytelling is at the heart of who we are, but today, we’re so much more than a newspaper. As one of the Upper Midwest’s leading media organizations, we’re driving the future across print and digital news, sports streaming, technology, broadcasting, commercial printing, and full-service agency advertising.
Our teams are made up of passionate, purpose-driven people who thrive on collaboration, creativity, and continuous improvement. Along with a competitive benefits package, you’ll find real opportunities to learn, grow, and make an impact within a culture that celebrates ideas, values people, and knows how to have fun along the way. Come for the perks. Stay for the community.
Forum Communications Company offers the following to all Full-Time and 32-Hour Benefited employees:
- Health, dental, and vision packages
- Paid maternity and parental leave
- Company-paid short-term disability and life insurance
- Additional options for critical illness, accident, and hospital indemnity coverage
- Retirement…
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