Human Resources Manager

Overview

The Human Resources Manager performs a variety of advanced administrative, managerial, technical and professional activities to assist the department head with administering human resources programs, including Civil Service, recruitment, placement, orientation, compensation, classification, benefits, discipline, personnel records, personnel policies and procedures, employee training, HRIS and compliance with state and federal laws and regulations. Incumbents provide guidance to city management staff, work as part of a team, and are assigned to specific departments and areas of responsibility while serving as a backup for other HR Managers.

Each HR Manager also serves as the program manager for a primary focus area.

• Manages the hiring process for city departments as assigned, including recruitment, selection and hiring.
• Coordinates with department heads on position openings including updating and creating job descriptions, writing and posting ads, and screening applicants.
• Coordinates with department heads on the selection process including developing interview questions, coordinating interviews, supporting interview committees, coordinating testing and preparing job offer documentation.
• Coordinates new employee orientation.
• Assists with Civil Service System and Compensation.
• Applies Civil Service rules to recruitment, interviewing, selection, promotion, transfer, reclassification, suspension, demotion, termination, and orientation functions.
• Completes job evaluations.
• Assists with managing classification records.
• Assists with monthly Civil Service meetings as needed.
• Assists with compensation.
• Prepares and submits data for wage surveys.
• Prepares compensation studies in advance of recommending pay plan adjustments.
• In conjunction with the payroll department serves as a resource for supervisors, payroll processors and employees, reviews payroll data for accuracy and completeness and makes changes as needed; adjusts accrual earnings; processes and reviews deductions for accuracy; maintains the Kronos Time and Attendance System.
• Advises Department Heads, supervisors and employees on human resources policies and procedures to ensure compliance with federal and state law and City policies.
• Provides support to department heads in dealing with employee issues within the departments; participates in department staff meetings, providing professional support for human resource issues and concerns such as training, policies, discipline, hiring, compliance, and ongoing department issues.
• Consults with the HR Director on employee disciplinary issues.
• Advises department managers on compliance issues such as FLSA, FMLA, ADA, military leave, etc.
• Supports personnel actions on behalf of management.
• Administers employee relations programs.
• Receives and responds to complaints, concerns and inquiries by investigating facts, making appropriate determinations, and providing information of both a routine and confidential nature requiring discretionary judgment and thorough knowledge of federal and state law, and City policies and procedures.
• Conducts exit interviews.
• Coordinates and monitors performance evaluation program.
• Develops and recommends personnel policies and procedures; implements approved policies and procedures.
• Responds to changes in rules or laws and determine whether policies and procedures need to be modified in order to remain current and compliant.
• Responds to departmental initiatives, needs and requests; determines whether to recommend policies and procedures to assist management.
• Provides training to supervisors and employees on new and revised policies and procedures.
• Administers employee benefits programs including health, dental, pension, deferred comp, LTD, EAP, and leave of absence programs etc.
• Coordinates benefits communications; provides training on benefits for new employees, qualifying life events and status changes.
• Conducts the annual Employee Benefits Fair.
• Manages the Leave of Absence Program.
• Coordinates FMLA, Non-FMLA leave, Military leave and Workers’ Compensation leave with supervisor and ensures coding of LOA’s is correct in the time and attendance system.
• Com…