Payroll & Benefits Manager

Job Summary

The Payroll & Benefits Manager is a hands‑on role responsible for the accurate and timely processing of payroll and administration of employee benefits for a construction and property management organization. The position directly processes payroll and oversees the implementation, maintenance, and review of time‑keeping and payroll systems to ensure accurate processing of salaries, benefits, garnishments, taxes, and other deductions. The manager ensures compliance with federal, state, and local payroll tax regulations, union agreements, certified payroll, prevailing wage, and Davis‑Bacon Act requirements.

Working closely with HR, Finance, and field operations, the role supports payroll and benefits accuracy across multiple job sites, entities, and complex pay structures. Additional responsibilities include processing payroll updates such as new hires, terminations, and pay‑rate changes; overseeing benefits administration; maintaining personnel and payroll records; preparing payroll reports; and ensuring ongoing compliance with all applicable laws and regulations.

Job Title:

Payroll & Benefits Manager
Department:
Human Resources

Reports To:

VP of Human Resources

Employment Type:

Full‑Time

Location:

On‑site

Core Values & Professional Conduct

• Follow and demonstrate the company’s core values of Respect, Opportunity, Partnership, Experience, Expertise, and Community when working with employees, leadership, vendors, and external partners
• Maintain positive, professional, and collaborative working relationships with peers, management, and support resources
• Provide exemplary internal customer service to employees while maintaining confidentiality and professionalism

Hands‑On Payroll Processing

• Process weekly payroll for hourly and exempt employees using a consistent, accurate, and efficient process
• Enter, maintain, and audit employee payroll data including pay rates, job codes, labor classifications, direct deposits, and deductions
• Process timecards and time records, ensuring accuracy and resolving errors related to system uploads or manual entry
• Process off‑cycle payrolls, manual checks, payroll corrections, and retroactive adjustments
• Make pay adjustments for raises, bonuses, commissions, and other compensation or benefit‑related changes
• Perform internal payroll processing, bank file uploads, and paystub vendor uploads

Certified Payroll, Prevailing Wage & Davis‑Bacon Compliance

• Process payroll for prevailing wage and Davis‑Bacon‑covered projects, ensuring correct wage determinations, classifications, and fringe benefit allocations
• Prepare, review, and submit certified payroll reports in compliance with federal, state, and local requirements
• Maintain accurate records of wage determinations, worker classifications, work locations, and fringe benefit calculations
• Respond to certified payroll audits, discrepancies, and inquiries from general contractors, owners, and government agencies

Payroll Taxes, Compliance & Reporting

• Maintain current knowledge of payroll rules, regulations, and labor laws to ensure company compliance
• Prepare, review, and submit federal, state, and local payroll tax filings, including quarterly Forms 941 and state equivalents
• Reconcile payroll tax liabilities and coordinate timely payments
• Complete year‑end payroll processing including W‑2 and 1099 preparation and distribution
• Critically review payroll, benefits, and tax procedures and recommend improvements to support best‑practice operations
• Complete all required payroll‑and benefits‑related reporting within established deadlines

Benefits Administration & PTO

• Administer employee benefit programs including medical, dental, vision, life insurance, voluntary benefits, and wellness offerings
• Serve as the primary point of contact for employee and management questions related to benefits
• Lead and manage the annual open enrollment process, including employee communications, system setup, and vendor coordination
• Administer 401(k) and retirement plans, including enrollments, contributions, employer match calculations, and reconciliations
• Set up, maintain, and reconcile benefit deductions (pre‑tax and post‑tax)
• Maintain PTO…