Purchasing Specialist

The Purchasing Specialist is responsible for executing day-to-day purchasing operations in support of warehouse and field teams. This role owns the purchasing lifecycle for inventory and special-order items, including order placement, vendor coordination, pricing updates, and follow-up through fulfillment. This role is an in-office position and is not being offered remotely.

This position focuses on what is purchased, from whom, at what cost, and with what alternatives available, while partnering closely with the Inventory Control Manager and Director of Purchasing to ensure alignment between purchasing decisions and warehouse needs.

We believe everyone at Goldmark is a leader! This role will be responsible for bringing our Goldmark vision of creating a better living for our customers and our communities to life at their individual property level. They will focus on delivering exceptional customer service and quality that is the Goldmark differentiator in making our residents feel  Purchasing Specialist will take pride in serving others and delivering a caring and professional experience for our residents, our client-owners and our fellow team members.

This is an in-Office role in Fargo, North Dakota

Starting at $20.50 per hour (more depending on experience)

• Serve as support to the company for supply chain management of materials to meet the needs of the residents, investors, owners, and team members.
• Ensure requested orders are received timely and any known delays are communicated to field leadership to manage expectations of our customers – internal and external
• Assist with special projects that help build and maintain long-term relationships with residents, investors, owners, and team members.

• Support the end-to-end purchasing lifecycle for inventory and special-order items
• Follow up on outstanding purchase orders and coordinate resolution of delayed or incomplete deliveries.
• Obtain pricing quotes and vendor alternatives as needed to support purchasing decisions.
• Research vendors as needed to ensure quality and price are in line with company standards.
• Communicate directly with vendors regarding pricing, lead times, substitutions, and availability.
• Resolve any incorrect invoices.
• Identify opportunities for process improvement related to ordering efficiency, vendor performance, or cost control.
• Analyze purchasing and inventory data to identify trends, gaps, and improvement opportunities related to pricing, availability, vendor performance, and ordering patterns.

• Timeliness and accuracy of ordering supplies and inventory.
• Place and manage orders to maintain adequate stock levels and support maintenance operations
• Process a high volume of special orders, ensuring accuracy, timeliness, and communication with stakeholders.
• Research and source replacement parts for discontinued items or items impacted by price increases.
• Calculate figures and amounts such as discounts, interest, percentages to ensure proper invoicing.
• Respond to inbound calls related to ordering or part sourcing, supporting field teams with placing work-order-related purchases.
• Partner with the Inventory Control Manager on stock-level needs while remaining focused on purchasing execution.
• Manage and update standard operating procedures (SOP) manuals to reflect current purchasing practices.
• Support business continuity with the following roles:
  Inventory Control Manager, Warehouse Driver or Warehouse Associate(s)

• High School or equivalent education is required.
• A valid driver’s license, acceptable driving record and meet company insurability requirements is required.
• A motivated, well-organized, and self-directed…