Executive Assistant – Founder’s Office
Job Description & How to Apply Below
Vehicle Care is a rapidly growing online platform revolutionizing the automotive service and damage repair industry. Providing efficient, digitized solutions, the company caters to both Business and Consumer markets. By streamlining processes such as damage assessment, repair, and service, Vehicle Care helps car owners, fleet operators, manufacturers, insurers, and brokers enhance customer satisfaction. The platform supports users in eliminating redundancies, reducing turnaround times, and effortlessly comparing and selecting the best repair options for their vehicles.
Role Description
This is a full-time on-site role for an Executive Assistant in the Founder’s Office, located in Gurgaon. The Executive Assistant will be responsible for providing comprehensive executive support, handling administrative tasks, managing expense reports, and delivering executive and administrative assistance as required. Ensuring effective communication and seamless coordination will be a critical aspect of this role.
Key Responsibilities
Founder & Leadership Support
Manage the Founder’s meetings and daily schedules
Act as a point of contact between the Founder and internal/external stakeholders
Prepare agendas, presentations, reports, and MOMs for meetings
Track action items and follow up with teams to ensure timely execution
Business & Operations Coordination
Coordinate with department heads (Operations, Sales, Finance, Insurance, Franchise teams)
Support strategic projects, business reviews, and performance tracking
Assist in planning and execution of company initiatives and leadership decisions
Monitor key business metrics and prepare summary reports
Communication & Documentation
Draft professional emails, internal communications, and official documents
Maintain records, confidential files, and important business data
Ensure smooth flow of communication across teams
Administrative & Compliance Support
Handle documentation related to vendors, partners, franchises, and key clients
Support basic compliance, approvals, and coordination with legal/accounts teams
Maintain discipline, timelines, and process adherence across assigned tasks
Required
Skills & Qualifications
Graduate/Postgraduate in Business Administration, Management, or related field
2–3 years of experience as an Executive Assistant, Founder’s Office, or similar role
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
High level of integrity, confidentiality, and professionalism
Proficiency in MS Excel, PowerPoint, Word, and Google Workspace
Ability to work under pressure and meet tight deadlines
Preferred Skills
Experience working in startups, automotive, or service-based companies
Exposure to business analytics, MIS reporting, or project coordination
Problem-solving mindset with proactive execution
How to Apply:
Send your resume and a brief cover letter highlighting your relevant experience to with the Subject line. (Executive Assistant – Founder’s Office)
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
×