Business Operations Coordinator

Business Operations Coordinator

Reporting to the Business Operations Manager, this multi‑faceted role supports the Business Operations team by running the Security Clearance, Fleet and Facilities departments within Newton.

£28,000 – £33,000 (plus benefits package including life assurance, income protection, pension contributions and 25 days holiday. Profit share bonus paid in March and September. Social calendar with Spring activity days, Christmas events, a 2‑day summer event and 4 Newton‑sponsored weekends a year).

Having Security Clearance is essential for Newton. In this role you will handle day‑to‑day Security Clearance administration, requiring you to hold a clearance.

• Process DBS applications and renewals.
• Process and chase Security Clearance applications for new joiners and renewals for existing employees.
• Manage the Security Clearance inbox, responding to queries.

Work with the Business Operations Manager to ensure smooth fleet provision and deliver excellent service.

• Manage fleet inbox, driver queries, parking permits and company letters.
• Assist with vehicle flow into and out of the fleet, coordinating with external suppliers and drivers.
• Keep records: vehicle changes, P11D reporting, licence and vehicle checks, employee package options and driver recharges.
• Maintain positive relationships with external suppliers to deliver excellent value.

Support the Facilities Manager with day‑to‑day operations at the Kingston Bagpuize office.

• Keep office kitchens stocked with drinks and snacks.
• First port of call for facilities ordering.
• Report and respond to basic facilities faults.
• Coordinate with service/tradespeople.
• Act as trained first aider and fire warden.

High calibre individual with personal drive and eagerness for development. Analytical mind, strong communication, positive attitude.

• Previous experience in an administration role.
• Ability to think ahead and anticipate needs.
• Methodical coordination skills, logical thinking, attention to detail and deadlines.
• Exceptional organisational skills, multitask and organise others.
• Excellent oral and written communication, team player.
• Experience in a high‑paced environment, calm under pressure, adaptable, responsive.
• Excellent use of Teams, Outlook, Word, Excel, PowerPoint, Co‑Pilot and quick learning of new IT systems.
• Discretion and confidentiality.
• Capability to filter information, assess priorities and add value.

Support starts from day one. Dedicated Development Manager, regular appraisals and annual pay reviews. Highly competitive salary (£28,000‑£33,000). Generous benefits: life assurance, income protection, pension contributions, 25 days holiday, profit share schemes. Social events: spring activity days, Christmas events, a 2‑day summer event and 4 Newton‑sponsored weekends per year.

Entry level

Full‑time

Administrative;
Business Consulting and Services