Accounts Payable Assistant

Help us insure it
Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our “Mind Over Risk” philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust.

Help us insure it
Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our “Mind Over Risk” philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust. At our core, we are Always Advancing, driven by innovation and an entrepreneurial spirit that keeps us moving forward.

Our people are Experts in Tomorrow, using curiosity and smart working to anticipate what’s next. With a culture rooted in Reaching Out, we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference.

Status: Non-exempt, Part-time (Benefits Eligible)

Hours Per Week: 30

Schedule: Monday-Friday; 6 hour day

Tokio Marine HCC – D&O Group is seeking a highly organized, detail-oriented, dependable person. This role is well-suited for someone who takes ownership of their work, communicates effectively, and is interested in continuing to develop their knowledge of Accounts Payable systems, processes, and procedures.

Under supervision, the Accounts Payable Assistant supports day-to-day accounts payable and claims payment activities, ensuring invoices and payment requests are accurately entered, validated, approved, processed, and reconciled. The role communicates with vendors, providers, insured members, customers, and internal departments to resolve payment-related questions and supports accounting and claims team requirements, reporting, documentation, and special projects.

• Maintain vendor and payment documentation; route, scan, organize, and retain invoices and supporting records.
• Set up invoices and claims payment requests; perform data entry and create payment vouchers using applicable accounting and internal software systems.
• Code, review, and process invoices, validating required approvals, coverage and/or benefit limits, authorization requirements, and supporting documentation before payment submission.
• Use internal tools and accounting systems to validate and cross-check data entries for accuracy and completeness.
• Prepare and process payments, including electronic transfers, wires, and check runs, and match checks to supporting documentation as applicable.
• Research payment-related issues and respond to inquiries from vendors, providers, insured members, customers, and internal departments.
• Coordinate with other departments to resolve invoice, payment, approval, accounting policy, and procedural questions.
• Maintain personal diaries, notes, follow-up items, and deadline dates to ensure timely completion of assigned work.
• Review accounting ledgers, verify and post account transactions, and complete weekly, monthly, and quarterly accounts payable reconciliations as assigned.
• Prepare journal entries as needed and support monthly and annual close activities.
• Review employee expense reports from a compliance and accounting standpoint.
• Follow established work plans and timelines, meet deadlines, maintain a high level of accuracy and productivity, and comply with company policies, authorization requirements, and business controls.
• Develop effective service relationships with internal and external customers and safeguard…