Office Assistant II

Department of Health and Human Services (DHHS)

Date:
October 7, 2026

Closing Date:

October 21, 2026

Job Class Code:6538

Grade:08 (Administrative)

Salary:$16.80 - $23.24 per hour

* This is inclusive of a 4.00% recruitment and retention stipend

* New employees begin at $16.80 per hour

Position Number:

Location Farmington

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include:

• Answering incoming phone calls,
• Processing incoming and outgoing mail,
• Filing of paperwork and documents,
• Faxing, scanning and indexing documents,
• Assisting in a back-up capacity for Regional Operations staff, in greeting/screening individuals coming into the office and asking questions to determine needs and referring to appropriate employee, unit or office for services. As well as receiving, routing and transferring all incoming calls and documenting all walk in traffic on the electronic walk-in log.
• Other miscellaneous administrative duties as assigned.

To qualify, you must have training, education or experience in office and administrative support work that demonstrates:

• competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• the ability to use independent decision making on processing information, following appropriate processes, and acting in accordance with standard procedures.

Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.

• Outlook or comparable email applications,
• Excel or comparable spreadsheet applications,
• MS Word or comparable word processing applications,
• Receptionist and customer assistance by phone,
• Data entry (entering data and narratives)
• Keyboarding (words per minute).

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

Office for Family Independence (OFI) is responsible for administration of eligibility determination for several programs, including Maine Care, Temporary Assistance for Needy Families (TANF), Food Supplement and Child Support.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit– Rest is essential.…