Executive Assistant

Package: Competitive Salary + Benefits

Role : SF20158

Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting-edge defence technology to ground-breaking innovations our mission is to empower and protect lives. Join us as an Executive Assistant supporting a key member of our Senior Leadership Team at our Farnborough site, where you will play a vital role at the heart of a fast-paced, high-profile environment.

As an Executive Assistant, you will be a trusted and dependable support to your senior leader, ensuring they are well-organised, well-prepared, and able to focus on delivering business priorities. This is a practical, hands-on role where attention to detail, responsiveness and a willingness to get involved at every level are key to success. This role requires a practical, highly supportive mindset, with a strong sense of ownership and pride in delivery.

You will bring consistency & sound judgement helping to create an environment where people feel comfortable, supported and able to engage openly.

Day-to-day, you’ll take ownership of diary and inbox management, create clarity from complexity, and act as a warm, professional and approachable representative of the leadership team. You’ll bring a calm, solutions-focused approach, while maintaining openness, transparency and collaboration across the business, reflecting the leadership style you support.

• Managing a complex and dynamic diary, balancing priorities and ensuring effective use of time
• Filtering and prioritising a high volume of email traffic with sound judgement and responsiveness
• Coordinating meetings, briefings, and travel, ensuring all logistics are handled seamlessly and to a high standard
• Handling sensitive and confidential information with discretion and care
• Supporting an open and transparent working style, enabling collaboration and helping others feel comfortable engaging
• Bringing structure, organisation and focus to a fast-paced environment, ensuring follow-through and attention to detail
• Acting as a professional and approachable point of contact for a wide range of stakeholders, helping to create positive and effective working relationships
• Acting as a trusted extension of the leader, representing their style and values through open, transparent and constructive communication

• Proven experience supporting a senior leader in a busy, fast-paced environment
• Strong diary and inbox management skills, with the ability to prioritise effectively and exercise sound judgement
• Experience handling confidential information with a high level of discretion and professionalism
• Excellent organisational skills with a disciplined, detail-oriented and reliable approach
• Strong interpersonal skills, with a warm, approachable and collaborative style that puts others at ease
• High levels of emotional awareness, with the ability to remain calm, constructive and solution-focused in a variety of situations
• A proactive, flexible mindset with a willingness to support across a broad range of tasks, maintaining a positive and helpful approach

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

This role is 37 hours per week based at our Farnborough site. Occasional travel to other QinetiQ and customer sites will be expected.

As we continue to grow into new markets around the world, there’s never been a more exciting time to join Qineti

Q. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies;…