Buying - Administrator

Job Description

Posted Thursday 11 June 2026 at 00:00

Your primary responsibility will be to provide a professional support to the Buying Team. Acting with discretion and confidentiality at all times. Working closely with the Purchasing Director, Leisure and Plant Buyers etc. to co-ordinate all Buying Administration functions from beginning to end.

Rota:
Full time, 40 hours

• Maintain price files, internet and EPOS stock/price file
• Maintain promotional configurations, ensuring correct application of promotions and Point of Sale
• Raise orders on our EPOS system from confirmations sent from suppliers
• Place orders on behalf of the Buyers when requested
• Liaise with Managers and employees at the centres to support them in serving our customers
• Liaise with external businesses and suppliers to access information answer questions
• Maintain filing in an organised and timely manner
• Organise internal and external meetings for Buyersand co-ordinate diaries and schedules where applicable
• Make travel and hotel bookings on behalf of the buyers
• Open new accounts and complete paperwork detail for Buyers and Accounts
• Compile documents in accordance with Buyers requests
• In the absence of the PD ensure that any urgent correspondence, calls or emails are passed to a Director
• Deal with all incoming telephone calls and enquiries in a professional manner
• Assist with other routine administration tasks as and when required by the Buying Team
• Prepare confidential letters and reports on behalf of the Buyers
• Prepare various documents using PowerPoint, Word and Excel on behalf of the Buying Team

• Proven experience of working in an administration role, ideally within a retail environment
• Excellent oral and written communication
• Organisational skills, and are self-disciplined with a positive, collaborative attitude
• Ability to deliver high level of accuracy and attention to detail

Squire’s is a family-owned group of 17 garden centres based in Surrey, Sussex, Middlesex, and Berkshire. Since 1936 the purpose of our business has been the happiness of those who work in it.

We are committed to growing our business and to promoting the highest standards in horticulture, catering, and retail.

We want our staff to enjoy working with us in a friendly, energetic customer focused environment.

We want our employees to be known for their friendliness, helpfulness, and good customer service, with their whole ethos being ‘nothing is too much trouble for our customers’. In turn we will provide an extensive benefit package, please see below.

• Employee Discount
  – 50% in Restaurants and 20% in Garden Centre on joining, increasing to 25% after 2 years’ service and 30% after 5 years’ service.
• Holiday (including bank holidays)– 5.6 weeks on joining increasing to 6.2 week after 2 years’ service and 6.6 weeks after 5 years’ service.
• Bonus
  – We reward our employees with a non-contractual bonus at Christmas, based on the profit of the company in any financial year (first year is dependent on start date)
• Pension
  – We are all aware of how important it is to save for our retirement. We offer a Defined Contribution Pension Plan to new employees. If you pay into the plan and meet the government criteria, the company will too, and these contributions will be invested.
• Attendance
  – After one years service, if you have worked for a full financial year and have 100% attendance, one day holiday (pro-rata) will be added to your holiday grant as a 'Thank you'.
• Made A Difference Scheme (M.A.D)– A reward scheme for team members who make a difference to our business through outstanding customer service, over and above normal duties or initiatives that have grown / inspired the business. There is a monthly winner. All winners select a gift to receive.
• Learning & Development
  – You can look forward to a wealth of learning opportunities with us that will enhance and develop you with the skills and confidence you need.
• Birthday –After 6 months service if your birthday falls on your contracted day to work, you can leave work early (holiday policy rules apply). If you have 2 years service on your…