Project Coordinator

Description

Monday to Friday, 8:00 a.m. to 5:00 p.m.

The Project Coordinator supports the Mechanical/Millwright team by managing project documentation, coordinating vendor and customer setup, processing invoices, and ensuring accurate project administration. This role works closely with project managers, field leadership, vendors, and clients to keep projects organized, compliant, and moving forward. The ideal candidate is detail-oriented, highly organized, and comfortable supporting multiple projects in a fast-paced construction environment.

• Receive and process all requirements to set up new vendors and assist with establishing new customer accounts.
• Receive purchase orders (POs) and bid documents from the project management team and organize project information.
• Set up and maintain all active jobs in Procore and billing systems.
• Issue vendor POs and subcontract agreements through Procore.
• Organize and maintain all preconstruction documents and project files within Procore and SharePoint.
• Submit and process vendor invoices; ensure accuracy and timely approval.
• Prepare and submit invoices to customers in accordance with project schedules and contract terms.
• Verify all project costs—including materials, equipment, payroll, and subcontractors—are coded accurately to the correct cost codes and job numbers.
• Prepare and issue proposals to customers and log all outgoing proposals in the SharePoint proposal tracker.
• Organize proposals, bid sheets, and supporting documentation in SharePoint for team access.
• Assist project managers with travel and hotel arrangements as needed.
• Process payroll in Procore for mechanical/millwright personnel.
• Support accountability for “buy down” requirements, ensuring project managers obtain three competitive bids when applicable.
• Assist with marketing initiatives, including document preparation and project-related content.
• Support recruiting efforts through candidate coordination and posting assistance.
• Assist with asset management tasks such as equipment tracking and documentation.
• Provide support for safety compliance, including document organization, certifications, and reporting.
• Other duties as assigned.

C.R. Crawford Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

• Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines.
• Basic understanding of construction project workflows, especially within mechanical or millwright operations.
• Experience with Procore or similar project management software.
• Proficient in Microsoft Office Suite and general document management systems.
• Excellent communication skills and the ability to work effectively with internal and external partners.
• High level of accuracy with financial data entry, invoicing, and cost coding.
• Ability to maintain confidentiality and handle sensitive information appropriately.

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration, Construction Management, Industrial Technology, or related field

Construction administration, project coordination, or related – 1 to 3 years

Experience supporting mechanical or millwright projects – 1 year

None

Procore Certification (Project Coordinator or Project Management)