Finance Assistant

Overview

JOB TITLE: Finance Assistant

REPORTS TO: Finance Director

REQUIREMENTS:

• Bachelor’s degree in accounting, bookkeeping, or a related field
• 3-5 years’ experience in accounting, bookkeeping, or a related field
• Proficiency in Quick Books, Windows, Microsoft Office Suite, and Excel
• Excellent verbal and written communication skills
• High level of professionalism when dealing with confidential issues
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow with efficiency
• Strong mathematical skills
• Nonprofit experience a plus
• Experience with DHR billing and foster care a plus

This position is responsible for performing a variety of bookkeeping functions, including accounts payable and receivable. The role will also support billing processes across multiple departments, ensuring accurate and timely monthly billing for foster parents, as well as reconciliation of Department of Human Services payments, including MAAC transactions.

• Process monthly DHR foster care billing, including generating per diem reports for each foster child through the Child Trax system.
• Ensure Child Trax is accurately updated with respite care, waiver additions, clothing reimbursements, and Bloom allowances.
• Prepare and issue invoices for foster families using Child Trax and corresponding Excel spreadsheets to ensure accurate payments.
• Email monthly payment invoices to foster parents.
• Support monthly state invoicing by preparing pre-bills and tracking foster care per diems in Child Trax.
• Ensure Bloom is reimbursed by DHR for all children in care; process and track incidental bills, follow up on missed payments, and create invoices in Quick Books by child. Record incoming payments promptly in Quick Books.
• Submit county reimbursement requests using Form 526 and ensure payments are received in a timely manner.
• Prepare the annual State Cost Report for each location and attend required annual training.
• Process monetary donations, record accounts receivable in Quick Books, make bank deposits, and maintain accurate and organized accounts receivable files.
• Support fundraising activities to ensure compliance with Bloom’s financial policies and procedures.
• Perform additional projects and duties as assigned.

This is a part-time, non-exempt position working 20 hours/week.