Executive Assistant - Facility Operations and Utilities at University of Arkansas - Fayetteville

Executive Assistant - Facility Operations and Utilities

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

• Provide administrative and managerial support to the Senior Director and other directors in the organization.
• Assist supervisors with onboarding, filling temporary employment needs, and other personnel actions.
• Monitor vacancy rates, track hiring actions through the process, and report on personnel metrics.
• Provide administrative oversight and support for other administrative personnel within the organization.
• Develop processes and standardize record keeping to ensure tasks are completed consistently.
• Provide executive level administrative support to the Senior Director and Directors; draft and edit correspondence, presentations, and reports as needed.
• Maintain calendars, schedule meetings, and assist in preparing deliverables for meetings; attend meetings as required and advise on departmental issues.
• Assist with periodic KPI reviews as directed.
• Maintain regular, reliable, and non-disruptive attendance and foster collegial, harmonious working relationships.

• High School Diploma or equivalent
• At least four years of experience in related field
• Proficient in Microsoft Office suite, including Excel and Power Point

• Associate’s degree in a relevant field
• Microsoft certification
• Experience in a Facilities Management organization

• Ability to effectively communicate verbally and in writing with staff, directors, department heads, etc.
• Knowledge of Facility Management processes and organization
• Knowledge and understanding of HR policies and procedures
• Excellent written and oral communication skills

$51,021.00

• Cover Letter/Letter of Application
• Resume

• License or Certificate (see special instructions for submission instructions)
• List of three Professional References (name, email, business title)
• Proof of Veteran Status

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche