Accounting Administrator

Finance Assistant

Join the team behind the numbers at Fikes! Federal Way, WA | On Site | Full Time Pay Range: $32.00 - $35.00 per hour ($66,500 - $72,800 annually)

At Fikes, we believe that a strong financial foundation is essential to delivering exceptional service, supporting our employees, and continuing to grow. We're looking for an experienced, detail-driven Finance Assistant who enjoys working with numbers, solving problems, improving processes, and making sure the details are right. This isn't just a data-entry position. You'll play an important role in keeping our financial operations running smoothly by managing customer billing, processing vendor payments, maintaining accurate financial records, and supporting our accounting leadership.

We need someone who is organized, dependable, comfortable managing competing priorities, and confident enough to take ownership of their work. If you're someone who notices when numbers don't add up, loves a well-organized spreadsheet, and finds satisfaction in getting things done accurately and on time, this could be a great opportunity for you!

• Prepare, review, and send accurate customer invoices while ensuring billing information, pricing, and service details are correct.
• Process and apply incoming customer payments, including electronic payments, checks, and other payment methods.
• Monitor accounts receivable balances and aging reports, identifying overdue accounts and coordinating timely follow-up.
• Research payment discrepancies, unapplied cash, billing errors, and customer account adjustments.
• Communicate professionally with customers regarding invoices, outstanding balances, payment status, and billing questions.
• Assist with collection efforts while maintaining positive and professional customer relationships.
• Set up and maintain accurate customer accounts, billing information, and payment records.
• Work with sales, customer service, and operations teams to resolve billing discrepancies and ensure accurate invoicing.
• Support account reconciliations and help identify opportunities to improve billing accuracy and payment processing.

• Receive, review, verify, code, and process vendor invoices accurately and efficiently.
• Ensure invoices are assigned to the appropriate general ledger accounts and routed through established approval processes.
• Monitor payment due dates to support timely payments and maintain strong vendor relationships.
• Prepare and assist with weekly payment processing, including check runs, ACH payments, and other approved payment methods.
• Review vendor statements & reconcile discrepancies between invoices, payments, and account balances.
• Maintain accurate records, including payment information, W-9 forms, & supporting 1099 documentation.
• Process and reconcile company credit card transactions, verifying receipts, expenses, & appropriate coding.
• Research duplicate invoices, incorrect charges, missing documentation, and payment discrepancies.
• Communicate with vendors regarding payment status, account questions, and outstanding issues.
• Support purchasing and operational teams with invoice verification and financial documentation as needed.

• Assist team with month-end closing activities, account reconciliations, & financial reporting preparation.
• Review transactions and supporting documentation for accuracy, completeness, and consistency.
• Support general ledger maintenance through accurate coding, research, and documentation.
• Help maintain organized, audit-ready financial records and supporting documentation.
• Assist with expense reporting, petty cash tracking, and other routine accounting activities.
• Identify…