Guest Clerical Assistant

Position: Guest Clerical Assistant 2025-2026'); '

Position Type:
Guest (Substitute) Classified/ Clerical, Teacher Asst, Interpreting

Date Posted:
7/7/2025

Location:

To be determined

Hours per Day:
Varies

Days of the Week:
Monday,Tuesday,Wednesday,Thursday,Friday

Greet students, staff, parents, community members, and other visitors upon their entrance to the building.

Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.

Assist the Office Manager and other secretarial staff with tasks such as word processing, filing, photocopying and faxing.

May periodically supervise students who, for a variety of reasons, are visiting the department or office area.

Assist with health room as backup to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.

Sort and deliver mail

Salary : $28.43 per hour
After 20 full-day clerical assignments have been completed, the salary increases to $29.93 per hour for the year.

APPLICATIONS ARE SCREENED ON A WEEKLY BASIS.

POSITION SUMMARY:

Guest clerical assistants are responsible for a variety of general office duties, including filing, photocopying, greeting guests, answering phones and providing back-up for other office staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Assist the Office Manager and other secretarial staff with tasks such as word processing, filing, photocopying and faxing.
• May periodically supervise students who, for a variety of reasons, are visiting the department or office area.
• Assist with health room as backup to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Sort and deliver mail

REQUIRED QUALIFICATIONS:

Education and Experience

High school diploma or Equivalent
Six (6) months of secretarial experienceOR willing to take and pass a clerical test proctored by the District
Six (6) monthsof experience working with the public

ADDITIONAL REQUIREMENTS:
Basic knowledge of Microsoft Word and Excel
Basic knowledge of Outlook
Moderate-level typing speed

CONDITION OF EMPLOYMENT:
Criminal background clearance
Complete basic synergy course provided through the Districts continous learning center
Work scheduled hours on a consistent basis
Accept at least three assignments a month

ABILITY TO:
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Take district trainings to increase knowledge in student database management systems and other technology used in the District.
Demonstrate proficiency using an e-mail system and willingness and ability to reach a high level of proficiency with the District’s current e-mail system
Operate a variety of modern office equipment including microcomputers and related software
Speak, read and follow written or verbal communications
Exhibit proper telephone etiquette
Practice effective safety and security within individual work routines
Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
Develop and maintain positive customer relations with staff students, parents, and the public in a multicultural and multiracial community.
Cope with and assist angry or distraught students, parents, and other community members
Work collaboratively with District staff and promote teamwork with co-workers
Practice ethical and professional standards of conduct including the…