Administrative Assistant - Law Division

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career.

Try new things, learn new skills and discover what you excel at—​from Day One.

U.S. Bank is seeking an experienced administrative assistant to handle duties within the corporate law division. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment. Responsibilities will include:

• Manage complex senior leader calendar, schedule and prioritize meetings, coordinate travel arrangements.
• Coordinate activities and workflows across multiple matters and projects to ensure deadlines, action items, and deliverables are completed in a timely manner
• Partner and work closely with individuals/teams to create presentations and reports in a variety of formats and for different audiences
• Maintain team planners for required Board and management reporting and investor engagement, monitoring deadlines, and coordinating related meetings as needed
• Input information into centralized database(s), ensuring accuracy, completeness, and timely updates, and provide backup database/intake support
• Process and manage legal invoices and expense reports in a timely and accurate manner
• Monitor shared team Outlook inboxes and assist with responses as needed
• In conjunction with the administrative assistant team, manage incoming and outgoing mail
• Handle highly confidential information and documents with strict discretion, sound judgment, and professionalism
• Organize electronic and physical filing systems, ensuring information is readily accessible; prepare, review, and organize correspondence and documents
• Conduct research and prepare executive summaries and briefing documents
• Anticipate needs, troubleshoot issues, proactively follow up on open items, and help drive work to completion
• Leverage technology and productivity tools to improve efficiency, communication, and workflow management
• Maintain and organize departmental resources, procedures, and reference materials to promote consistency and knowledge sharing
• Support department initiatives and special projects as assigned
• Perform a broad variety of administrative duties, project-support activities, and staff support services as assigned

Basic Qualifications

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

PREFERRED SKILLS/

EXPERIENCE:

• Organization & Planning:
  Demonstrate exceptional organization to manage multiple calendars, deadlines, and competing priorities, and to organize work across multiple stakeholders and projects in a fast-paced environment. Must be self-motivated, have the ability to anticipate potential issues, and accurately assess and resolve problems before they elevate.
• Communication
  
  Skills:
  
  Strong verbal and written communication skills are essential for interacting with team members and stakeholders at all levels of the organization, preparation of presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.
• Proactive Problem-Solving:
  The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges. Proactively follows up on open items and drives work to completion with minimal supervision.
• Follow-Through &…