FM Administrator

Central Services Administrator

Location:

Heathrow Airport
Contract Type:
Full-time

• Manage all work orders across the Heathrow contract, ensuring timely completion.
• Support engineers, supervisors, and managers with service-related administration.
• Monitor upcoming and overdue work orders and elevate issues where needed.
• Run and interpret Power BI reports to track performance.
• Coordinate weekly meetings with operational supervisors.
• Raise and receive purchase orders, check quotes, and assist with finance queries.
• Upload approved quotes and documentation into client systems (Maximo).
• Distribute new jobs promptly to engineers and subcontractors.
• Maintain a 60-day PM lookahead schedule for planned maintenance.
• Order and track uniforms, stationery, and deliveries.
• Answer calls professionally and take confidential meeting notes when required.
• Learn new systems and processes as they are introduced.

• Strong administration skills with the ability to multitask in a busy environment.
• Excellent attention to detail and organisational skills.
• Knowledge of Excel, Maximo, Oracle, SAP, and Power BI.
• Understanding of health and safety practices.
• Ability to build positive relationships and communicate effectively.
• Experience in managing KPIs and deadlines.