Office Administrator​/Accounts

Location: Feltham North

Job Description:

Our client is a well-established and growing business based in the Heathrow area, seeking an organised and detail-oriented Accounts Administrator to join their team. This is a varied role supporting the day-to-day accounts, payroll, commercial and administrative functions of the business.

Working closely with the Company Secretary, Commercial Team and Project Managers, you will play a key role in ensuring financial, payroll and operational records are maintained accurately and efficiently.

This opportunity would suit someone with previous accounts, payroll or administration experience who enjoys a varied role and is looking to join a supportive and growing business.

Key Responsibilities

* Input financial and project-related data accurately into company systems.

* Process purchase invoices, supplier statements and general accounts information.

* Assist with maintaining accurate records of labour, materials, plant and subcontractor costs.

* Support payroll administration by ensuring hours worked, overtime, holiday, sickness and allowances are correctly recorded.

* Complete and update weekly operatives' timesheets.

* Liaise with Project Managers to resolve timesheet and payroll queries.

* Match delivery notes, purchase orders and invoices.

* Liaise with suppliers and subcontractors regarding invoice and payment queries.

* Assist with the preparation of weekly and monthly reports.

* Maintain project cost records and ensure costs are allocated correctly.

* Support subcontractor and supplier documentation requirements.

* File, scan, save and upload documents to company systems.

* Assist with onboarding new employees and maintaining personnel records.

* Coordinate training requirements, book courses and maintain the company training matrix.

* Support company accreditations and audit preparation.

* Assist with vehicle fleet administration, including repairs, maintenance scheduling and record keeping.

* Support airside pass applications for operational staff.

* Provide general administrative support to the wider business.

* Maintain confidentiality when handling payroll, employee and financial information.

Requirements

* Previous experience in an Accounts Administrator, Payroll Administrator, Finance Administrator or Office Administrator role.

* Strong organisational skills and attention to detail.

* Good working knowledge of Microsoft Office, particularly Excel.

* Excellent communication skills and the ability to liaise with colleagues, suppliers and subcontractors.

* Ability to manage confidential information professionally.

* Strong time management skills and the ability to prioritise workload effectively.

If you're an organised administrator with accounts experience looking for a varied role within a growing business near Heathrow, we'd like to hear from you