Fleet Co-Ordinator

Fleet Co-Ordinator

£37,000 - £40,000

Mon
- Friday – 7am – 3pm

Feltham

Permanent

About the role

The role holder will be part of the LCS Fleet Team responsible for Fleet Compliance and Administration within the Lampton Business units and its subsidiaries, working in partnership with the Hounslow Council’s. The Fleet Coordinator will ensure Group policies and statute regulations relating to these areas are applied and consistently maintained. This will include regular site visits and Joint meetings with our maintenance providers.  

Areas of non-compliance are to be reported to the responsible line manager/Senior Management

In return Lampton Group will offer you

23 days holiday allowance, plus bank holidays
We offer annual pay reviews and incremental pay increases’
Free  gym membership 
Lampton Rewards - discounts and offers from top brands and services
EE rewards - 20% off phone, sim and mobile broadband
Enhanced Maternity and Paternity leave 
Pension Scheme 
Staff wellbeing services, including access to online GP, occupational health and EAP
Flu Jabs  
Eye care vouchers and support towards glasses 
Cycle to work scheme
Electric Car salary sacrifice scheme

Key Responsibilities:

- Fleet Compliance

Ensure all vehicle maintenance records are maintained and readily available for audit purposes.
Monitor and maintain compliance with Operator Licence requirements.
Assist with vehicle compliance audits and inspections.
Maintain accurate records of PMI inspections, MOTs, LOLER examinations and servicing schedules.
Monitor driver licence checks and CPC qualification requirements.
Support the management of tachograph compliance and infringement reporting.

Vehicle Maintenance

Coordinate vehicle servicing, inspections and repairs with maintenance providers.
Monitor vehicle downtime and availability.
Ensure defects are reported, investigated and repaired within agreed timescales.
Monitor vehicle off road (VOR) reports and escalate concerns where necessary.
Support warranty claims and repair authorisations.

Fleet Administration

Maintain accurate fleet records and databases.
Process purchase orders, invoices and repair authorisations.
Produce fleet performance reports and management information.
Maintain vehicle registration, taxation and insurance records.
Support procurement and vehicle replacement programmes.

Supplier Management

Liaise with maintenance providers, leasing companies and external contractors.
Attend supplier performance meetings.
Monitor supplier service delivery against agreed KPIs.
Escalate service failures and support corrective action plans.

Operational Support

Conduct regular site visits across Lampton locations.
Support vehicle investigations and incident reviews.
Assist with accident management and insurance claims.
Provide advice and guidance to managers and drivers regarding fleet policies and procedures.

Continuous Improvement

Identify opportunities to improve fleet performance and efficiency.
Support implementation of fleet management systems and technology.
Contribute to policy development and compliance initiatives.
Promote best practice across all fleet operations

Person Specification:

- Essential Experience

Minimum two years' experience working within fleet management, transport operations, vehicle maintenance or a similar environment.
Experience maintaining accurate records and databases.
Experience dealing with vehicle maintenance providers and external suppliers.
Experience producing reports and analysing fleet data.
Experience working within compliance-driven environments.

Essential Knowledge

Vehicle maintenance processes and fleet administration.
Operator Licence requirements.
DVSA regulations and roadworthiness requirements.
Driver licence checking procedures.
Health and Safety legislation relating to vehicle operations.
Fleet management systems and telematics.

Essential Skills

Excellent organisational and administrative skills.
Strong attention to detail.
Ability to prioritise workload and meet deadlines.
Effective written and verbal communication skills.
Strong problem-solving and decision-making abilities.
Ability to work independently and as part of a team.
Strong customer service and stakeholder management skills.
Strong knowledge base…