Sales Executive Administrative Assistant

Join to apply for the Sales Executive Administrative Assistant role at Miller Industries, LLC – located in Fenton, Michigan.

At Miller Industries, LLC we design, engineer, and manufacture custom products at our two locations in Fenton, Michigan with additional support in Texas and Georgia. Our divisions include Miller Fabricated Systems, Flex Air, Miller Industries Representatives, and Fusion Cooling, providing custom steel fabrication, HVAC systems, and modular equipment rooms for refrigeration. We serve automotive, healthcare, and institutional customers worldwide.

The Sales Executive Administrative Assistant provides high-level administrative and operational support to the Sales Executive and broader sales team, coordinating communication, managing schedules, preparing sales materials, and ensuring smooth day-to-day sales operations. The ideal candidate is detail-oriented, proactive, and capable of handling confidential information with professionalism.

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Sales Executive.
• Prepare, edit, and organize documents, presentations, and reports.
• Handle incoming communications, respond to inquiries, and prioritize messages on behalf of the Sales Executive.
• Maintain organized records, files, and documentation.

• Assist in the preparation of proposals, quotes, contracts, and sales materials.
• Track sales metrics, update CRM records, and generate regular performance reports.
• Coordinate follow-ups with clients, prospects, and internal teams.
• Support the onboarding of new clients by preparing necessary documentation.

• Serve as a liaison between the Sales Executive, clients, and internal departments.
• Facilitate communication to ensure timely flow of information.
• Assist in organizing sales team meetings, setting agendas, and capturing meeting notes.

• Support planning of sales events, conferences, webinars, and client meetings.
• Coordinate logistics for internal and external sales initiatives.
• Help manage special projects assigned by leadership.

• 5+ years of administrative or sales support experience (or related field).
• Knowledge of sales processes and workflows.
• Strong organizational and time-management skills.
• Comfortable handling confidential or sensitive information.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software (e.g., Salesforce, Hub Spot).
• Ability to multitask, prioritize, and maintain professionalism in a fast-paced environment.
• Standard office hours with occasional extended hours as needed for deadlines or events.

• Mid-Senior level

• Full-time

• Administrative

• Utility System Construction