Payroll Specialist

Overview

Description
Payroll Specialist
Exempt – Grade Level 5
Equal Employment Opportunity
Corporate Values & Mission
“Provide superior service, quality advice and show our utmost respect to everyone we meet.”

General Summary
The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for all employees. This role ensures compliance with applicable wage and hour laws, maintains payroll records with a high degree of confidentiality, and provides dependable support to employees and internal partners. The Payroll Specialist works closely with Human Resources and Finance to deliver a consistent, compliant payroll experience that supports employee trust and organizational effectiveness.

• Process bi-weekly payroll accurately and on schedule for all employees
• Review and validate timekeeping data, earnings, deductions, and payroll adjustments
• Maintain payroll records, reports, and audit documentation in accordance with retention requirements
• Other administrative duties as assigned

• Ensure compliance with federal, state, and local wage and hour regulations
• Administer payroll tax filings, garnishments, benefit deductions, and other required with holdings
• Support internal and external audits related to payroll, compensation, and timekeeping

• Serve as a knowledgeable and responsive resource for employee payroll inquiries
• Research and resolve payroll discrepancies in a timely and professional manner
• Provide clear explanations regarding pay statements, deductions, and payroll processes
• Manage the SPRY system for the HR department

• Maintain accurate payroll data within the payroll system and HRIS
• Partner with HR and Finance on payroll reconciliations and reporting
• Assist with system testing, upgrades, and process improvements
• Reconciliation of HR general ledgers monthly

• Coordinate with HR on new hires, terminations, pay changes, and leaves of absence
• Identify opportunities to strengthen payroll processes, controls, and communication
• Contribute to a service-oriented, detail-focused payroll function
• Continually review journals, articles, publications, and other material to keep abreast of new developments in various job areas
• May perform specialized or confidential duties, including researching data and preparing reports related to officer’s assignments
• Additional responsibilities as assigned
• Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and reports any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer
• Be familiar with and comply with all federal and state banking regulations as applicable

Experience and/or Education
Required

• Associate’s degree in Accounting, Business, Human Resources, or related field, or equivalent experience
• 3+ years of experience processing bi-weekly payroll
• Working knowledge of payroll laws, taxes, and compliance requirements
• Strong attention to detail and ability to handle highly confidential information
• Proficiency with payroll systems and Microsoft Excel

• Experience in a regulated environment such as banking or financial services
• CPP (Certified Payroll Professional) designation
• Experience with Paylocity
• Demonstrated ability to manage multiple deadlines accurately

• Communication – Speaks and writes clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; varies style to meet needs; presents numerical data accurately; able to read and interpret written information.
• Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; supports affirmative action and respects diversity;
  Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.
• Quality – Demonstrates accuracy and…