Fleet Coordinator

Unlocking potential while protecting your most critical assets.

The Fleet Coordinator is responsible for overseeing the daily operations and long-term strategy of the company’s vehicle and trailer fleet. This role ensures regulatory compliance, cost-effective maintenance, and efficient scheduling to support business logistics and operations. Key responsibilities include managing the maintenance and repairs on all vehicles, vehicle employee assignments and regular audits, registration and insurance, overseeing all fleet-related compliance filings including DOT, IFTA, UCR, IRP, and MCS-150.

This role plays a critical role in approving repairs, coordinating the vehicle replenishment program, maintaining insurance and registration records, and updating internal procedures in the Supply Chain Playbook. This position also manages ELD compliance, CDL driver logbooks, and vehicle inspections. Mechanical aptitude and an understanding of DOT regulations and electronic logging devices (ELDs) are essential. The ideal candidate will bring extensive fleet management experience and a proactive approach to compliance and safety.

• Manage truck/trailer registration, insurance, annual inspections, GPS, maintenance, and repairs
• Manage company vehicle assignment/replenishment program
• Manage fleet invoice approvals
• Make decisions and recommendations based on spending authority related to repairing or replacing vehicles and trailers
• Document processes/procedures related to vehicle policy and update the Supply Chain Playbook
• Oversee CDL driver hours of service logs and pre/post trip inspections
• Manage IFTA logs and file quarterly IFTA fuel tax returns
• Manage annual and bi-annual registration of UCR, DOT, IRP, and IFTA
• DOT Inspections
• Biennial MCS-150 Filing
• Create and supply all logos and stencils needed for the site or equipment

• Fleet Management experience
• Mechanical Experience
• Knowledge of ELD Regulations
• Knowledge of DOT Regulations & Filings