Office Assistant

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.

Key Responsibilities:

Office Assistant Duties:

• Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies.
• Assist with maintaining office equipment and ensuring a clean, organized work environment.
• Support the office team with various administrative projects as needed.

Time and Attendance Duties:

• Maintaining divisions time keeping though an electronic time keeping system.

Billing Duties:

• Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness.
• Monitor accounts receivable, tracking payments and following up on outstanding invoices.
• Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
• Maintain records of all billing transactions and provide reports as requested by management.
• Process payments and update financial records in the companys accounting software.

Skills & Qualifications:

• High school diploma or equivalent; additional certifications in office administration or accounting preferred.
• Proven experience in an office assistant role, with a focus on billing or accounting preferred.
• Strong knowledge of billing and invoicing procedures.
• Familiarity with accounting software (e.g., Quick Books, etc.).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to manage time effectively and handle multiple tasks simultaneously.
• Professional demeanor and ability to work well with a team.

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