Health Information Management Specialist​/Office & Administrative Specialist Intermediate

Health Information Management Specialist / Office & Administrative Specialist Intermediate

Apply for the Health Information Management Specialist / Office & Administrative Specialist Intermediate role at the State of Minnesota
.

• Working Title:
  
  Health Information Management Specialist / Office & Administrative Specialist Intermediate
• Job Class:
  Office and Administrative Specialist, Intermediate
• Agency:
  Direct Care and Treatment
• Job
• Location:
  
  Fergus Falls
• Telework Eligible:
  No
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 01/02/2026
• Closing Date: 01/08/2026
• Hiring Agency/Seniority Unit:
  Direct Care and Treatment / DCT Fergus Falls AFSCME
• Division/Unit:
  Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp
• Work Shift/
  
  Work Hours:
  
  Day Shift / 8:00am-4:30pm
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $20.76 - $27.53 per hour; $43,346 - $57,482 per year
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: CBHH Fergus Falls
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission‑driven, person‑centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH is a 16‑bed inpatient psychiatric facility for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.

• Maintain a current, comprehensive medical record for all patients from admission to discharge.
• Manage census information system by complying with date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.
• Assure timely dissemination of medical record information.

• Customer services skills sufficient to communicate information to clients, including phone calls and walk‑in contacts in a helpful and courteous manner.
• Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
• Database management skills sufficient to locate, update, and retrieve health information from a variety of databases.
• English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
• Physical demands include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort, and file documents.
• Specialized terminology skills to include medical terminology, document management, scanning, indexing, and quality control.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
• Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports, and forms.

• Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance…