Accounts Receivable Accountant

Financial Controller | Driving GAAP Compliance & Strategic Growth | Quick Books, Service Titan, Acumatica, Dynamics GP

Position summary

BPI Medical, Inc. is seeking a detail‑oriented, organized Accounts Receivable Accountant to own daily invoicing, contract billing administration, cash receipts, and collections. This role ensures accounts receivable activity is accurate, timely, and fully supported by required customer documentation, while maintaining a clean AR aging and month‑end reconciliations in Made2

Manage (M2M).

You’ll partner closely with Sales Managers, Project Managers/Estimators, and the Controller to ensure contract billings are correct, payments are collected on time, and issues are resolved quickly and professionally.

• Prepare, review, and issue customer invoices (daily/weekly/monthly) based on contract billing schedules, milestones, and shipment orders.
• Coordinate with internal stakeholders to confirm billing aligns with contract terms, approved values, and deadlines.
• Complete and submit required customer compliance documentation (as applicable) to support invoicing and payment.
• Maintain accurate AR records in M2M, including customer billing requirements, contract releases, and supporting documentation.
• Post and apply daily cash receipts; research and resolve unapplied or short‑paid items.
• Maintain the AR aging ledger; proactively manage past‑due balances and support AR/DSO performance goals.
• Lead weekly collections cadence: send reminders, follow up on outstanding invoices, document communications, and elevate aged items (90+ days) as needed.
• Partner with Sales Managers to resolve disputes, confirm documentation requirements, and drive timely resolution.
• Reconcile AR to the general ledger/balance sheet at month‑end and support audit‑ready documentation.
• Manage contract reconciliations, certificates of insurance (COIs), and customer billing requirements as needed.
• Reconcile company credit cards monthly.
• Complete customer setup and credit application documentation as requested.

• Support WIP analysis by comparing actual percent complete vs. billed percent and identifying over/under‑billings.
• Assist with additional accounting tasks as the department grows (e.g., light AP support).

• 2–5 years of accounting experience, including at least 2 years in contract billing and/or accounts receivable.
• Hands‑on experience with invoicing, collections, contract reconciliation, and supporting compliance documentation.
• Proficiency with Microsoft Office (especially Excel); comfortable using AI tools to improve productivity and accuracy.
• ERP experience and the ability to learn new systems quickly (Made2
  
  Manage/M2M experience is a plus).
• Strong attention to detail, organization, and time management; able to manage changing priorities and deadlines.
• Clear, professional communication skills with customers and internal teams; confident follow‑through.

• Bachelor’s degree in Accounting or a related field.
• Experience in a small to mid‑size company environment.
• Familiarity with revenue recognition concepts and/or WIP/over‑under billing in a contract‑driven environment.

• Invoices are issued accurately and on schedule, with required documentation submitted correctly the first time.
• AR aging is current, well‑documented, and reconciles cleanly to the balance sheet at month‑end.
• Collections follow a consistent cadence, and past‑due issues are identified and escalated early.
• Billing disputes are resolved efficiently through strong cross‑functional collaboration.

• $30–$33/hour (based on experience and credentials)
• Health, dental, vision, and life insurance
• Health savings account (HSA)
• Paid time off (PTO) and paid holidays
• Flexible schedule (as business needs allow)