Business Administrator

Business Administrator

Integrated Talent Strategies (ITS) is seeking a Business Administrator to manage the day‑to‑day activities of our region service center, including invoicing, client follow‑up, forecasting and accounting reports.

This position is responsible for specific day‑to‑day business activities of the region service center. The role involves direct responsibility for invoicing activities, client follow‑up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager.

• Manage specific day‑to‑day business, project management, and accounting activities of the region Service Center.
• Ensure customer order entry information is correct, assign project cost estimates, and process Order Acknowledgement letters.
• Coordinate specific contract requirement needs as required.
• Review client and project data records for completeness, accuracy, and timeliness.
• Summarize cost data in preparation for client billing and issue client billing for the service center/region.
• Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues.
• Review project status weekly.
• Analyze financial and other business data to develop recommendations for management.
• Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and enhance reporting.
• Identify and implement cost‑saving initiatives.
• Oversee all aspects associated with projects, such as opening project databases, issuing purchase orders, entering project‑related expenses into the system, and ensuring project reports are completed in a timely manner and sent to clients upon project completion.
• May include intermediate‑level Network Administrator responsibilities, such as user setups, backup restorations, upgrades, and troubleshooting computer hardware/software problems.

• Minimum of three years' experience in service center administration, invoicing, and/or bookkeeping.
• Proficiency with Oracle, MS Word, Excel, PowerPoint, Access, and Outlook.
• Thorough understanding of accounting practices.
• Experience working in a service center environment, including computer and telephone use.
• Strong communication skills, both verbal and written, with clients and employees.

Mid‑Senior level

Full‑time

Administrative

Staffing and Recruiting