Business Administrator

Job Title:
Business Administrator

Duration: 6 months contract with high possibility for extension

Location:
Fife, Washington – Onsite Position

This position is responsible for specific day-to-day business activities of the region Service Center. Directly responsible for invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager.

Other duties may be assigned.

• Responsible for specific day-to-day business, project management, and accounting activities of the region Service Center.
  • Confirm that customer order entry information is correct, assign project cost estimates and process Order Acknowledgement letters.
  • Coordinate specific contract requirement needs, as required.
  • Review client and project data records to ensure completeness, accuracy, and timeliness.
  • Summarize cost data in preparation of client billing.
  • Issue client billing for the service center/region.
  • Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues.
  • Review project status weekly.
  • Analyze financial and other business data to develop recommendations to management.
  • Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting.
  • Identify and implement cost-saving initiatives.
  • Responsible for overseeing all aspects associated with the projects, such as: open project database, issuing purchase orders, entering project-related expenses into the system, and ensuring project reports are completed in a timely manner and sent to the client when the project is complete.
  • May include intermediate-level Network Administrator responsibilities, such as user set‑ups, back‑up restorations, upgrades, and troubleshooting computer hardware/software problems.

• Minimum of three years’ experience in service center administration, invoicing, and/or bookkeeping.
• Must be proficient with Oracle, MS Word, Excel, PowerPoint, Access, and Outlook.
• Should have a thorough understanding of accounting practices.
• Required work in a service center environment, including computer and telephone use.
• Must be able to clearly communicate with clients and employees, both verbally and in writing.

• Two‑year Associate’s Degree in business or accounting, or equivalent experience required.