Executive Assistant

Job Description: Midwest Region Administrative Assistant

Department: Administration / Operations

Region
:
Findlay, OH

Reports to
:
Regional Manager

The Midwest Region Admin. coordinates administrative and operational support across 3 locations. This position gathers and summarizes daily shift and production information, supports payroll review, verifies outbound load documentation, manages supply orders, and communicates with staffing agencies, vendors, and other third parties.

• Collect start-of-shift and end-of-shift reports for all shifts at all three locations.
• Prepare and distribute a daily recap covering relevant site activity and reported issues.
• Review payroll information for accuracy and approve payroll in accordance with company procedures.
• Summarize outbound loads across all three locations and review bills of lading (BOLs) for completeness and accuracy.
• Order supplies for the 3 locations.
• Communicate with staffing agencies and coordinate follow-up on staffing issues and site needs.
• Track daily nailer production and summarize production totals.
• Follow up with vendors and other third parties as needed to address operational or administrative matters.
• Communicate with personnel at multiple sites and respond promptly to email requests.
• Perform other related administrative duties as assigned.

• Comfortable using Microsoft Word and Excel.
• Strong verbal communication skills and the ability to coordinate with multiple locations.
• Ability to respond to email communication promptly and professionally.
• Strong organization, attention to detail, and follow-through.
• Ability to work in a noisy environment.
• Bilingual English and Spanish skills preferred.

This position supports three operating locations and requires communication with employees and external partners across those sites. The role may involve working in a noisy environment.