Executive Assistant

Location:

Indianapolis, IN — Salary: $60,000–$85,000.

The Cadillac Formula 1® Team is where history, purpose and daring talent converge. Backed by TWG Global and GM, we are uniquely positioned to disrupt Formula 1® with fresh perspectives and an unrelenting drive for success. We combine the energy of a start‑up with the originality of a business that always wants to lead, never to follow. A new chapter begins with bold ambition, leadership in innovation and excellence in execution.

December 29th, 2025.

Executive Assistant to the Chief Executive Officer.

• Provide proactive, high‑level executive support including calendar management, meeting coordination, and travel planning.
• Manage complex scheduling across multiple time zones, prioritizing conflicting demands with sound judgment and discretion.
• Act as gatekeeper and first point of contact for internal and external stakeholders.
• Prepare briefing materials, agendas, and presentations ahead of meetings and events.
• Organize and coordinate internal and external meetings, including logistics, attendee communication, and follow‑up actions.
• Handle sensitive and confidential information with the utmost integrity.
• Arrange logistics, travel arrangements and attend race events and other related events for each stakeholder as needed.
• Assist with project tracking, deadline reminders, and light project management to ensure stakeholders are operating at peak effectiveness for the Cadillac Formula 1® Team.
• Liaise across departments to ensure seamless communication and collaboration on each stakeholder's behalf.

• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong communication and interpersonal skills with professional discretion.
• Proactive, self‑motivated, and able to work independently.
• High attention to detail and ability to work under tight deadlines.
• Experience supporting senior leadership in a high‑pressure, fast‑moving environment preferred.
• International travel experience and a global mindset are valuable.
• Familiarity with motor sport or commercial sports environments is advantageous.

This role is subject to U.S. export control restrictions. Successful candidates must either be a U.S. Person (defined by U.S. law as U.S. citizen, U.S. permanent resident, asylee, or refugee) or a non‑U.S. Person who is eligible to obtain any required export control authorization.

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

At the Cadillac Formula 1® Team, all team members are expected to actively support and uphold our policies and procedures, including those focused on environmental responsibility, sustainability initiatives, inclusion and health and safety practices.

Additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Associate

Full‑time

Administrative