Administrative Assistant

DEPARTMENT OF VETERANS' SERVICES For Veterans and those who care for them.

ADMINISTRATIVE ASSISTANTArizona State Veterans' Home - Flagstaff
2100 North Gemini Road
Flagstaff, AZ 86004

Salary: $16.50 to $19.80 hourly (DOE)
Grade: 17

Closing Date:
December 23, 2025

Would you like to be part of an amazing team that helps veterans thrive? At the Arizona Department of Veterans' Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so they can thrive for a lifetime!
We are looking for an outstanding Administrative Assistant.
Your rewards:

• The opportunity to receive a pension and healthcare benefits for a lifetime!
• Generous paid time-off benefits
• Wellness and employee assistance programs, and so much more!

• Provide the highest quality support services to veterans
• Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Use and develop your potential within a supportive team environment

• Coordinates and completes a wide variety of administrative support and secretarial functions, anticipating the needs of the Administrator and the Director of Nursing
• Handles sensitive issues tactfully and discretely while maintaining confidentiality
• Composes responses to routine correspondence
• Prepares confidential correspondence and handles other confidential matters
• Prepares a variety of reports
• Creates and maintains administrative file systems and records
• Maintains records for survey purposes
• Prepares agendas, attends meetings, take and transcribe minutes
• Conducts research and completes special projects to support the direct reports of the Administrator
• Orders office supplies and other items
• Assists in the recruitment process
• Schedules interviews and conducts reference checks/employment history verifications, and prepares hiring packets
• Maintains appointment calendar for the Administrator and the Director of Nursing Schedules conference rooms for internal and external use
• Coordinates training sessions and administrative meetings. Completes special projects as assigned by the Administrator or the Director of Nursing
• Receives and routes correspondence to appropriate staff for action
• Maintains a filing system to ensure that responses meet established deadlines
• Answers telephones, takes messages and responds to routine inquiries and requests

Knowledge of:

• Rules, policies, procedures of section and work unit
• Personnel Rules
• Complex secretarial functions
• Data gathering and summarization methods and techniques
• Project management
• Report preparation
• Knowledge of problem-solving techniques
• Safeguards for protecting confidential data

Skills:

• Verbal and written communicationli>
• Customer service skills
• Problem-solving skills
• Organization and time management skills
• Attention to detail
• Computer skills

Abilities:

• To anticipate the needs of the Administrator and the Director of Nursing
• To prioritize business items for the attention of the Administrator and the Director of Nursing
• To take and transcribe minutes
• To prepare a variety of correspondences, logs, reports, presentations etc.

Previous experience providing administrative support to an executive leader

This position requires the ability to drive on State business. Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see

A.AC. R).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Veterans' Services offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact Paul Sharp at recruiting or  for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.