Administrative Assistant

Administrative Assistant

Salary: $16.50 to $19.80 hourly (DOE)

Grade: 17

Contact:
Paul Sharp (recruiting) or (602) 781‑7032

Location:

Arizona State Veterans' Home – Flagstaff, 2100 North Gemini Road, Flagstaff, AZ 86004

Closing Date:
January 6, 2026

At the Arizona Department of Veterans' Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring the highest quality services so they can thrive for a lifetime. We are looking for an outstanding Administrative Assistant to support senior staff and improve administrative efficiency.

• Pension and healthcare benefits for a lifetime
• Generous paid time‑off benefits
• Wellness and employee assistance programs

• Provide the highest quality support services to veterans
• Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Use and develop your potential within a supportive team environment

• Coordinate and complete a wide variety of administrative support and secretarial functions, anticipating the needs of the Administrator and the Director of Nursing
• Handle sensitive issues tactfully and discretely while maintaining confidentiality
• Compose responses to routine correspondence and prepare confidential correspondence
• Prepare a variety of reports and maintain administrative file systems and records
• Maintain records for survey purposes
• Prepare agendas, attend meetings, take and transcribe minutes
• Conduct research and complete special projects to support the direct reports of the Administrator
• Order office supplies and other items
• Assist in the recruitment process, schedule interviews, conduct reference checks, and prepare hiring packets
• Maintain an appointment calendar for the Administrator and the Director of Nursing, and schedule conference rooms for internal and external use
• Coordinate training sessions and administrative meetings and complete special projects as assigned by the Administrator or the Director of Nursing
• Receive and route correspondence to appropriate staff for action
• Maintain a filing system to ensure that responses meet established deadlines
• Answer telephones, take messages, and respond to routine inquiries and requests

Knowledge of:

• Rules, policies, and procedures of the section and work unit
• Personnel Rules
• Complex secretarial functions
• Data gathering and summarization methods and techniques
• Project management
• Report preparation
• Problem‑solving techniques
• Safeguards for protecting confidential data

Skills:

• Verbal and written communication
• Customer service skills
• Problem‑solving skills
• Organization and time management skills
• Attention to detail
• Computer skills

Abilities:

• Anticipate the needs of the Administrator and the Director of Nursing
• Prioritize business items for the attention of the Administrator and the Director of Nursing
• Take and transcribe minutes
• Prepare a variety of correspondences, logs, reports, presentations, etc.

Previous experience providing administrative support to an executive leader.

This position requires the ability to drive on State business. The employee must possess a current, valid state‑issued driver’s license appropriate to the assignment, undergo driver‑license record checks, maintain an acceptable driving record, and complete any required driver training. All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long‑term disability insurance
• Optional employee benefits include short‑term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility becomes effective after 27 weeks of employment.

Contact Us
Have questions? Please contact Paul Sharp at recruiting or (602) 781‑7032.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.