Judicial Assistant - Superior Court

Under general supervision performs administrative and secretarial work of considerable difficulty in Superior Court to facilitate case flow management; performs related work as assigned. As a personal assistant to an elected official, incumbents in this position serve at the pleasure of, and report directly to, their respective Appointing Authority. The employment relationship of incumbents in this position is "at will" and the employee can be terminated at any time, for any reason, with or without cause.

Please note:
The hiring range for this position is determined by experience and qualifications.

Typical
hiring range is $60,268.21 – $66,294.80

Full
earning
capacity range is $60,268.21 - $87,604.19

(Illustrative Only)

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases
• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures
• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website
• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings
• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency
• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division
• Assesses potential security problems and notifies appropriate personnel
• Prepares, distributes and dockets to the court's database (AJACS), when appropriate, various correspondence and official documents, including judge's rulings, notices, jury instructions, and memoranda
• Requests juries for trials in a timely manner
• Prepares notebooks for jurors, assists in preparation of questionnaires, preliminary instructions, final instructions, letters to employers, and cancels jury requests when appropriate
• Researches statistical and clean-up reports to facilitate case management
• Arranges for meetings and conferences by notifying participants, preparing and distributing agendas and accompanying materials, and assists with follow-up of decision items
• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program
• Performs wide range of duties directly related to implementation of division's special assignment
• Serves as a liaison to all other court support units on behalf of the Judge
• May supervise support staff

Essential functions of this position include but are not limited to: walking; sitting; lifting and carrying (1-50 lbs) of files supplies and mail; pushing/pulling carts, doors, filing cabinets (1-50 lbs); climbing stairs; working with interruptions; repetitive motion (hand, wrist, elbow and shoulder) for telephone, typing filing etc.; vision acuity (near and far) for writing, typing and dealing with staff and the public;

hearing and speech for ordinary conversation; finger dexterity for typing, writing, filing etc

Three years' experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

• 1. Legal Administrative Experience
• 2.Court Experience
• 3.Other Administrative Experience
• 4. Office Management Experience/Skills

An ideal candidate is a highly organized, discreet, and proactive professional who manages complex calendars, caseflow, and communications with accuracy and professionalism. They demonstrate strong judgment, exceptional attention to detail, and the ability to support the judge and courtroom operations efficiently and respectfully.

This position is At-Will.

This position is exempt from…