Contracts Coordinator, Intermediate

About the Department

Contracts, Purchasing and Risk Management department provides innovative solutions and expertise in procurement, contracting, materials management, and risk management.

Northern Arizona University seeks a detail-oriented Contracts Coordinator, Intermediate to support the university’s Contracts and Risk Management department. This role is responsible for reviewing, interpreting, drafting, and negotiating contracts to ensure compliance with university policies, Arizona Board of Regents requirements, and state/federal laws and regulations. The position manages contract files in university systems and provides guidance on contract language and procedures.

The successful candidate will demonstrate strong reading, writing, investigative, and analytical skills, attention to detail, and the ability to build relationships with internal departments and external vendors. This role also contributes to process improvements and ensures timely and efficient execution of department activities.

• Review, interpret, draft, and negotiate contracts and related documents to ensure compliance with institutional policies and applicable laws and regulations.
• Analyze documents for correct grammar, spelling, punctuation and completeness.
• Prepare, track, and manage contract files in university’s contract management system, databases, and hard files.
• Communicate with contractors, vendors, and university representatives regarding contract status and requests for additional information.
• Track and manage multiple contract processes and transactions, identify issues or delays, and maintain accurate records.
• Recommend and implement process improvements to increase efficiency and effectiveness of contract transactions.
• Build and maintain strong relationships with vendors, university staff, and service recipients.
• Other duties as assigned.

• Associate’s degree and 4 years in a contract-related field or relevant experience, OR
• Bachelor’s degree and 2 years in a contract-related field or relevant experience.
• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

• Financial, contracts or accounting experience.
• Experience coaching or mentoring others.
• Knowledge of university, State of Arizona, and Federal policies and concepts, processes and practices in higher education.

• Principles, practices, and functions of contracting and procurement.
• Contract, procurement, insurance, and business processes.
• Applicable laws, rules, policies, and regulations regarding contract transactions and purchasing.
• Demonstrates working knowledge of work processes and to apply best practices in contract and procurement activities.