EHS​/HS Purchasing & Inventory Control Specialist, Flagstaff

EHS / HS Purchasing & Inventory Control Specialist, Flagstaff

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Under general supervision, performs work of moderate difficulty in coordinating purchasing activities within established agency policy and procedure, federal and state uniform guidance, monitoring contracts, maintaining inventory control of supplies and equipment, and acts as a liaison between Head Start and its vendors.

$20.56/hr, 40 hrs/wk, 52 wks/yr.

• Develops requisitions for Head Start supplies in accordance with established agency and federal procurement policies and procedures.
• Assists in developing bid specifications and/or solicits competitive bids for supplies and identifies vendors for the approved vendor list that meet agency requirements.
• Works in cooperation with Central Offices Staff to develop a negotiation plan for long‑term contracts and initiates approved contracts or purchases based on predetermined criteria such as price, quality, delivery, and availability.
• Coordinates and consolidates supply requests and needs of the center for standardization, efficiency, and greater buying power.
• Works within agency and uniform guidance procurement policies and procedures while helping others to understand and follow as appropriate.
• Monitors established contracts for adherence to all terms and conditions and researches and resolves any non‑compliance or other disputes as necessary.
• Determines best delivery method for supplies.
• Assists in the evaluation of samples from suppliers to determine that they conform to NACOG Head Start specifications.
• Acts as a liaison for Head Start in meetings with suppliers and manufacturer representatives to develop and review product lines and discuss the suitability and value of products and services to meet the needs of Head Start.
• Assists HS Central Office staff with short and long‑term range purchasing planning goals as part of the annual grant application budgeting process.
• Reviews vendor invoices for accuracy and processes invoices to be submitted to the finance office for pay; researches and resolves invoice discrepancies.
• Develops and maintains plans for distribution and storage of supplies.
• Maintains an inventory control system for all NACOG Head Start supplies and equipment.
• Is responsible for reporting annual inventory for Head Start and Early Head Start Centers and addressing discrepancies in reporting.
• Manages the disposition of surplus property by collecting, sorting, and disposing of all surplus property and ensuring that the disposition of items is within Head Start guidelines.
• Delivers supplies as necessary and maintains assigned vehicles ensuring safety and occupational condition.
• Conducts research and performs special projects as assigned; participates in training sessions and staff meetings as assigned.

High school diploma or GED; two years of purchasing and inventory control experience including one year in the non‑profit or public sector, OR any equivalent combination of education, training, and experience demonstrating the ability to perform the duties of the position.

• Must be able to pass a criminal background check and a motor vehicle report.
• Knowledge of procurement methods, procedures, and ethics.
• Familiarity with state and federal purchasing policies and procedures.
• Ability to maintain working relationships with people of varied social, cultural, and educational backgrounds.
• Strong oral and written communication skills.
• Strong computer literacy with emphasis on spreadsheet packages such as Excel, word processing software, and databases; purchasing/inventory software is preferred.
• Basic business accounting knowledge.