Assistant Director - Finance

Under general direction performs professional accounting, administrative and analytical work of considerable difficulty in the management of the County's official accounting records; perform other related work as assigned.

Essential functions of this position include: reaching; working with and around others; dealing with interruptions; vision acuity (far) for driving, (near) for reading, etc.; color vision; hearing and speech (ordinary conversation) for phones and communicating with staff, and the public.

• Assists the Director in the development and administration of all finance functions including budgeting, payroll, purchasing, accounts payable, financial reporting, and auditing activities
• Acts as Finance Director in that person’s absence, including representing the department in public appearances
• Preserves the fiscal integrity of the county’s official accounting records through their accuracy, timeliness and adherence to accounting/auditing standards
• Develops systems/procedures to monitor activity in the general ledger
• Oversees the development and administration of the annual budget
• Oversees the implementation of annual user fee reviews and leads periodic user fee study activities
• Oversees an annual cost allocation plan development and implementation
• Oversees financial system operational functionality and compliance with ERP policies and procedures
• Advises and directs training for county departments on accounting problems, policies and procedures
• Provides monthly financial reports to departments and management
• Reviews and analyzes year end account balances for accuracy and reasonableness
• Reviews financial policies and procedures across all divisions, including purchasing, accounts payable, payroll, and budget and recommends new policies and modifications to maintain appropriate internal controls and documentation of transactions
• Leads training program for departmental financial stakeholders and primary financial representatives to bring consistency to decentralized financial processes and maintain compliance with financial policies
• Oversees the payroll team to ensure accurate employee time captures, pay processing and reporting compliance
• Advises and interprets IRS and retirement system rules and regulations
• Establishes, monitors, and recommends policies related to County expenditures, including employee travel, and advises on IRS fringe benefit compliance
• Oversees budget benefit compliance and documentation for County expenditures
• Oversees all required IRS reporting functions, reconciles and reports W-2 information, and reconciles and corrects 1099 reports
• Supervises, trains and evaluates assigned staff

Bachelor's degree in accounting or related field and four years of increasingly responsible accounting experience including one year of supervisory experience; OR;

Associate degree in accounting or related field and five years of increasingly responsible accounting experience including one year of supervisory experience; OR:

Any combination of education, training and experience which demonstrates the ability to perform the duties of the position.

CPA strongly preferred

This position is exempt from overtime.

Note:

Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.

• Principles and practices of governmental accounting
• Principles and practices of grant financial management
• Comprehensive framework and development of internal controls
• Federal, state and local laws governing county financial activities

• Principles and practices of public administration
• The use of automated data management systems
• Practices and techniques governmental purchasing, payroll, accounts payable, and budgeting
• Principles, practices and techniques cost accounting
• Principles and practices of positive supervision and organizational development

• Design and effective use of technology for financial management, analysis and reporting
• Building and maintaining positive relationships with internal service department stakeholders
• Proficiency with spreadsheets and financial software

• Plan, organize, direct and review the work of professional associates and staff
• Meet financial reporting requirements and established deadlines
• Analyze, evaluate and interpret complex financial data
• Develop, coordinate, implement and evaluate policies and procedures
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Communicate effectively, verbally and in writing
• Follow written and verbal instructions

Coconino County is an Equal Opportunity Employer.

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.