Clinic Lead

The Clinic Lead is the on-site point person for daily clinic operations, serving as a working lead who balances direct patient care duties with frontline operational and team support. This is not a purely supervisory role -- the Clinic Lead works alongside their team in both the front office and back office, providing hands-on support, training reinforcement, and in- the-moment guidance throughout each shift.

The Clinic Lead is the first line of escalation for clinic-level issues and serves as the primary liaison between frontline staff and the General Manager. This role is required to be a certified Medical Assistant (MA), with demonstrated competency across back office clinical duties.

CORE RESPONSIBILITIES:

Clinic Operations & Patient Flow

• Serve as the operational point person on shift, ensuring smooth patient flow from check-in through discharge.
• Monitor and manage patient wait times, rooming cadence, and throughput in real time.
• Identify and address bottlenecks, staffing gaps, or workflow breakdowns promptly.
• Ensure the clinic is patient-ready at all times: supplies stocked, equipment functional, clinical areas clean and compliant.
• Escalate facility, safety, or operational concerns to the General Manager in a timely manner.

Back Office Clinical Duties (Medical Assistant)

• Perform all back office MA duties including patient rooming, vital signs, chief complaint documentation, medication administration (within scope), specimen collection, point-of-care testing, and wound care support.
• Maintain compliance with CLIA, COLA, and Next Care clinical quality standards.
• Complete competency checklists and laboratory training documentation for back office staff.
• Write Laboratory Corrective Actions as necessary and report results to the General Manager and Director of Laboratory Services.
• Ensure infection control, OSHA, and clinical safety standards are maintained throughout the shift.

Front Office Support

• Maintain working knowledge of front office processes including patient registration, insurance verification, co-pay collection, and discharge processing.
• Provide coverage or support in the front office as staffing needs require.
• Monitor front office workflows and communicate opportunities for improvement to the General Manager.
• Support the accuracy of TOS collections, data entry, and billing documentation at the clinic level.

Team Support, Training & Development

• Serve as a resource and mentor for Clinical Care Specialists (MAs) and Patient Service Specialists on shift.
• Provide real-time coaching and feedback to staff on clinical procedures, patient service, and workflow standards.
• Facilitate skills verification and on-the-job training for new hires in coordination with the Regional Trainer and General Manager.
• Provide performance observations and feedback to the General Manager on a regular basis.
• Participate in staff hiring interviews, providing clinical skill assessment input.

Patient Experience & Service Standards

• Model Next Care service standards in every patient interaction.
• Address patient concerns promptly and professionally; elevate to the General Manager as needed.
• Ensure all staff interactions with patients reflect Next Care's mission, values, and performance standards.

Regulatory & Compliance

• Ensure the clinic meets regulatory and Next Care standards including ADHS, COLA, OSHA, HIPAA, and corporate compliance requirements.
• Complete and report the results of monitoring activities and quality audits.
• Maintain accurate supply inventories and flag equipment needs to the General Manager.
• Treats patients and co-workers consistent with the Next Care Mission Statement, Vision, Values and Performance Standards.
• Performs other related duties as assigned or described in Company policy.

• Analytical Testing: Perform moderate-complexity clinical testing across authorized disciplines (e.g., Chemistry, Hematology, Urinalysis) in strict accordance with the laboratory's COLA-approved SOP manual.
• Quality Control & Calibration: Execute and document daily instrument calibrations, quality control (QC) tracking, and corrective actions for out-of-range values prior to reporting patient results.
• COLA Inspection Readiness: Maintain orderly, verifiable, and audit-ready logs for all pre-analytical, analytical, and post-analytical activities to ensure seamless biennial COLA on-site surveys.
• Competency & Training: Participate in mandatory, documented competency assessments (semiannually in the first year of employment, and annually thereafter)…