Receptionist Administrator

ANSA Elevators Ltd is a leading business in the field of elevator installation, maintenance, and repair. We are looking for a detail oriented and task driven individual to join our organisation as a receptionist/fleet administrator. This is a fast paced role, involving answering a high volume of phone calls, so requires someone with strong administrative and task/deadline prioritisation skills. This role would suit candidates who can move between and focus on multiple tasks at similar times.

The working hours for the role are 8:00am-4:30pm with a 45 minute lunch break.

There is the occasional need to work alternative hours to cover staff absences or holidays, which is 9:00-5:30.

This is a combined role with the following purposes:

* Fleet admin (circa 100 vehicles)

* Reception/General office admin

FLEET ADMIN – Responsible for all fleet related administration

Booking MOT’s

Scheduling Servicing and Repairs

RFL’s & Registration Transfers

Raising Purchase Orders

Ensure Insurance Broker is made aware of vehicle changes

Updating Tracking and Dashcam admin systems

Fuel Cards – Ordering/cancelling

Liaise with Insurance re incidents and claims

To minimise engineers downtime wherever possible.

RECEPTION/GENERAL ADMIN

Ensure that all telephone calls are answered in a timely, professionally and routed through to the correct colleagues.

Liaising and assisting with Reception duties and cover in Lead Receptionists absence

Any other adhoc admin duties to ensure the smooth running of the business

Skills/

Qualifications:

* GCSE English and Mathematics grade C/4 and above.

* Current UK valid driving licence. Preferred but not essential

* Knowledge of cars, repairs and maintenance is preferred but not essential.

* Good IT skills required. (Outlook & Excel)

* Excellent communicator both verbal and written.

* Good people skills.

* A professional person, able to interact effectively with a wide variety of people.

* Able to use sound judgment, employing discretion as appropriate.

* Level headed, capable of keeping order in a high pressure target driven working environment.

* Self-motivated, able to independently prioritise.

THE BENEFITS

* A competitive salary

* Onsite parking

* 20 days holiday + the bank holidays (increases with length of service to 25)

* Company pension

* Employee Assistance Programme

* Life Insurance Scheme

* Free on-site gym

Please note that we are only able to consider applications from those who are eligible to work in the UK and therefore do not require sponsorship