Transport Clerk

Transport Fleet Clerk – Hatfield Distribution Centre

We have a fantastic opportunity to join our Transport Department as a Transport Fleet Clerk. The Fleet Admin Clerk provides efficient administrative support, ensuring vehicle records, compliance documentation, and operational data are accurate, up to date, and readily available. The role supports safe, legal, and cost‑effective operation of the company’s vehicle fleet.

Hours:

Monday to Friday, 37.50 hours per week. Occasional flexibility may be required.

All candidates must undertake a drug and alcohol test as part of the pre‑employment process.

• Maintain accurate records for all fleet vehicles, including MOTs, tax, insurance, servicing, inspections, and repairs.
• Monitor and track vehicle compliance deadlines, ensuring documentation is completed and filed on time.
• Support daily/weekly vehicle checks and defect reporting processes.
• Log vehicle defects, breakdowns, and maintenance requests.
• Liaise with workshops, suppliers, and dealerships to schedule repairs and servicing.
• Process maintenance paperwork and job sheets accurately.
• Handle fleet‑related queries from drivers, managers, and external suppliers.
• Input data accurately into fleet management systems and spreadsheets.
• File and archive paperwork in line with GDPR and data retention policies.
• Support audits, inspections, and internal compliance checks.
• Provide general administrative support to the transport and operations team.
• Comply with health & safety policies and promote safe working practices.

• Previous transport administrative experience.
• Strong attention to detail and high levels of accuracy.
• Good organisational skills with ability to manage multiple deadlines.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Clear written and verbal communication skills.
• Well organised, methodical, and able to work independently and as part of a team.
• Proactive problem‑solver, calm under pressure, prioritises workload, and is professional and confidential.
• Experience with fleet management systems.
• Knowledge of vehicle compliance (MOT, servicing, inspections).
• Understanding of transport or logistics operations.

• Booker colleague card with discounts.
• Tesco colleague discount card, increasing after 3 months of service.
• Affiliations with Tesco Mobile and Tesco Bank for savings.
• Free eye tests and discounted health checks.
• Exclusive access to discounted RAC breakdown cover rates.
• Cycle to work scheme and share‑saving plan.
• Retirement savings plan (pension) and life assurance.
• Health and wellbeing support and resources.
• Competitive holiday package.

Booker is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff.