Safety Training Administrator

About the role DS Smith Logistics is seeking a highly organised and detail‑driven Safety, Fleet & Training Administrator to support our Fleet & Compliance, Health, Safety & Environment (HS&E), and Driver Training activities. The role will be based at our Kemsley site. This is a varied and business‑critical administrative role, requiring excellent time management and the ability to manage competing priorities.

You will work closely with the Fleet, Compliance & HS&E Manager, Driver Training Manager, depot teams, and external stakeholders to ensure legal compliance, accurate record‑keeping, and effective communication across the business.

Location:

On Site – Kemsley Paper Mill

Hours:

37.5 - Monday to Friday – 08:00 – 16:00 (flexible)

• Maintain accurate fleet asset records in line with legislative and Operator Licence requirements
• Administer vehicle defects, damage repairs and recharge processes
• Manage vehicle and trailer data for assets entering and exiting the business
• Record and report vehicle accidents and damage
• Produce timely fleet reports and liaise with internal teams, suppliers and industry bodies
• Arrange external training courses as required

• Support DVSA CPC submissions, centre audits and internal/external compliance audits
• Maintain accurate training, induction and licence records for all drivers (including agency)
• Produce and circulate monthly Driver Training reports
• Update electronic licence checking systems and weekly training records
• Support training invoicing and maintain Driver Trainer programmes and assessor refresher records

• Provide administrative support for HS&E activities across the business
• Maintain accurate HS&E records, systems and compliance documentation
• Prepare and distribute HS&E updates, briefings and performance data
• Support audits and manage key HS&E calendars and compliance deadlines
• Escalate serious HS&E matters to management

• Communicate clearly with stakeholders at all levels
• Analyse data to support reporting, insights and cost efficiencies
• Support ad hoc projects, continuous improvement and other duties as required

We are looking for a highly organised and proactive administrator with strong attention to detail and the ability to manage multiple priorities in a fast‑paced, regulated environment. You’ll be confident working with data, producing accurate reports, and communicating effectively with stakeholders at all levels of the business. A collaborative approach, combined with the ability to work independently and use initiative, will be key to succeeding in this role.

• GCSEs or A‑Levels (or equivalent); an administration qualification is desirable
• Experience in a similar administrative role
• Strong IT skills, particularly in Excel and PowerPoint, including formulas, data analysis and reporting
• Excellent organisational skills with strong attention to detail
• Ability to analyse data and produce accurate, professional reports
• Strong written, verbal and presentational communication skills
• Ability to manage competing priorities and work independently using initiative
• Must have a full Drivers Licence

Desirable Experience with in transport and logistics or another regulated environment

Knowledge of fleet compliance, driver training or HS&E administration

At DS Smith, you’ll be part of a collaborative and supportive team, working in a business where safety, sustainability and continuous improvement are key priorities. This role offers exposure to multiple functions, strong stakeholder interaction, and development within a leading organisation.

• 25 days’ holiday plus bank holidays
• Pension scheme
• Life assurance
• Income protection
• Employee…