Hire Coordinator

Hire Fleet Coordinator

Planning and delivery of integration, harmonisation & growth of the hire fleet. The HFM and their team supports sales throughout the hire & sales process starting as early as possible during the discovery phase and ending after customer approved commissioning. Taking ownership of hire fleet related project delivery such as new assets, refurbishments of existing hire fleet assets and compliance thereof.

• Identify stakeholders and confirm technical scope of supply aligns contractually.
• Ensure scope components are selected & sized adequately for the duty, and the process, mechanical and electrical integration requirements are designed to meet the scope requirements.
• Ensure any and all assumptions, customer or other responsibilities & exclusions outside scope of offer are clearly identified and communicated in the proposal document.
• Endeavour to provide value‑added, differential advantage focusing on:
  • How we can decrease cost of operation
  • Improve operating efficiency
  • Minimise environmental, health and safety issues
  • Enhance customer competitive advantage
• Assist sales staff where required in sales process/iterations and technical queries prior to closing of sale.
• Work closely with subordinates and key stakeholders to develop strategies for improved cost efficiency.
• Assisting with the drafting and implementation of effective policies and processes regarding hire fleet operations
• Manage Hire Fleet utilisation and have overall responsibility of the manufacture of new and replacement Hire Assets.
• Manage the development, performance, and maintenance of the Hire Fleet to produce an efficiently run fleet, maximising performance, value and profitability.
• Undertake Order Review and handover to confirm:
  • Technical compliance with offer
  • Deliverables timeframe compliance with offer
  • Commercial compliance with offer
  • Contractual compliance with offer
• Write order acknowledgement registering gaps from Order Review. Seek management/supervisory guidance on the appropriate action prior to submission to customer.
• Organise kick‑off meeting as required with the customer and salesperson and introduce Project Execution Plan (PEP) where appropriate according to Engineering Processes. All kick‑off meetings must include:
  • Clear Scope detail confirmation
  • Roles, responsibilities, communications
  • Project deliverables, time frames (Gantt chart) and success criteria
  • H&S and project management methodologies including Change Order mechanisms
• Initiate and track progress of procurement of items and activities to meet scope, budget, timeline requirements.
• Co‑ordinate off‑site assembly and testing where appropriate.
• Control and report progress of hire transactions via regular reviews against scope milestones, expenditure versus plan, and technical and contractual variations.
• Schedule and minute progress meetings with customers at key milestones and extraordinary events (changes to scope).
• Prepare, schedule and coordinate site work (logistics, installation and commissioning) by subcontractors and internal WCS GROUP specialists, and co‑ordinate WCS GROUP scope activity with out of scope activity owners.
• Capture success criteria during commissioning and handover.
• Produce handover documents according to engineering Processes.
• Seek and share learning and continuous improvement.
• Actively participate in engineering and other WCS GROUP meetings.
• Assist with ISO audits.

• Excellent communication skills required
• Proven planning, organisational and timeline implementation skills.
• Experience in water and wastewater treatment related projects essential.
• Experience in hire fleet management essential.