Corporate Coordinator

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity We are seeking an experienced Corporate Fleet Coordinator to support the operational, analytical, financial, and compliance requirements of a large and geographically diverse corporate fleet.

The successful candidate will bring several years of direct, hands-on experience working with fleet vehicles and equipment and will be able to contribute practical fleet knowledge from the outset.

As Fleet Coordinator, you will work collaboratively with the Stantec fleet team, internal business partners, drivers, fleet management companies, leasing providers, maintenance vendors, regulatory agencies, and other service providers. This role requires someone who understands the complete vehicle lifecycle and can independently assess fleet information, identify concerns, and recommend practical solutions.

This position offers an exciting opportunity to build a long-term career in fleet management while contributing to a growing North American fleet program.

Your

Key Responsibilities Fleet Lifecycle, Replacement Planning, and Asset Management Coordinate vehicle and equipment activities throughout the asset lifecycle, including acquisition, ordering, registration, delivery, assignment, operation, transfer, replacement, and disposal.

Review vehicle and equipment requests to confirm operational requirements and recommend appropriate solutions, as well as assist with vehicle specifications, factory orders, upfitting requirements, purchase documentation, and delivery coordination.

Inspect and evaluate fleet equipment and recommend repair, continued operation, or replacement based on operational requirements, condition, lifecycle cost, utilization, and risk.

Analyze cost per kilometre or cost per mile, lifecycle cost, maintenance history, depreciation, market value, downtime, utilization, age, mileage, and operating requirements.

Review maintenance costs, including maintenance year-to-date and life-to-date expenditures, to identify vehicles with escalating costs or poor operating performance.

Prepare reports and recommendations addressing budgetary, procurement, operational, procedural, and lifecycle-management issues.

Maintenance Management Review and assess maintenance and repair recommendations for reasonableness, necessity, cost, vehicle condition, and remaining service life.

Work directly with fleet management companies, repair facilities, drivers, and internal stakeholders to resolve maintenance issues.

Evaluate repair-versus-replace decisions using vehicle history, expected future costs, operational need, safety, and replacement timing.

Support the development and consistent application of preventive maintenance practices, approval parameters, service standards, and quality controls.

Monitor maintenance exceptions, repeat repairs, excessive downtime, warranty opportunities, and unusual spending.

Your Capabilities and Credentials Strong analytical and problem-solving skills, with the ability to interpret incomplete or conflicting information and determine appropriate next steps.

Strong written and verbal communication skills.

Demonstrated ability to prioritize urgent issues while maintaining accuracy, documentation, and follow-through.

Intermediate or advanced Microsoft Excel skills, including experience…