Transport Administrator

Job Title:

Transport Fleet Administrator

Location:

Moulton, Northamptonshire
Salary: £24,487 per annum

Hours:

37 hours per week (7:00am – 3:00pm Monday to Thursday, 7:00am – 2:30pm Friday)
Permanent, Full-Time

We are working with a well-established and highly regarded education provider to recruit a Transport Fleet Administrator to support the smooth running of their student and operational transport services.

This is a varied and hands-on role, offering the opportunity to be part of a busy transport function where organisation, accuracy and strong communication skills are key. You will play a crucial role in ensuring fleet compliance, supporting transport operations and providing an excellent service to students and internal stakeholders.

Key Responsibilities

Support the administration and coordination of the vehicle fleet
Maintain accurate fleet records across systems and manual logs
Ensure vehicle defects are tracked, resolved and signed off
Manage databases including MID and driver records
Raise purchase orders and manage fuel, AdBlue and parts ordering
Coordinate transport bookings including coaches and taxis
Carry out driver compliance checks including licence verifications
Support transport operations during peak periods and college events
Handle enquiries relating to student transport via phone, online and face-to-face
Assist with vehicle checks and daily operational processes
Provide early morning support and cover for transport services when required

The Ideal Candidate

Previous experience within a transport, fleet or logistics environment
Strong administrative skills with high attention to detail
Confident communicator with excellent telephone manner
Experience working with databases and spreadsheets
Ability to manage large volumes of data accurately
Comfortable working in a fast-paced, reactive environment
Strong problem-solving skills and ability to remain calm under pressure
A team player who can build effective working relationships Desirable

Full UK driving licence

Experience with in an education or public sector environment
Knowledge of fleet compliance, health & safety or transport regulations