Transport Admin Clerk Maintenance and Compliance

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** Maternity Cover - Fixed Term Contract
** This role is in support of Cencora's wholesale distribution services in Europe operating through our Alliance Healthcare business.
** Department:
** Transport  
** Location**:
Birmingham
** Hours**: 40 hrs/week 10am - 6pm
** Salary**: £ 29,000 per annum
** Job Purpose
** To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. Acting as a vital link between drivers, warehouse and management by ensuring all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.##

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* Key Accountabilities:

*** Maintain full knowledge of all transport operational procedures.
* Prepare and plan delivery schedules, incorporating Service Centre and third‐party customer/supplier requirements and driver rota criteria.
* Liaise closely with the warehouse team to ensure seamless handover and operational flow.
* Monitor and record temperature data to ensure compliance with product handling standards.
* Investigate missing parcels and take appropriate follow‐up action.
* Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).
* Check delivery paperwork for accuracy and completeness.
* Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.
* Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.
* Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.
* Analyse digital tachograph charts and prepare/distribute infringement reports.
* Calculate weekly miles‐per‐gallon for hire vehicles and share results with relevant managers.
* Act as a proactive partner to customers, supporting problem‐solving and continuous improvement..
** Knowledge, Skills and Experience

Required:

*** Experience in a transport, logistics or distribution environment (preferred but not essential).
* Previous experience within an administrative role.
* Experience working within a cross-dock operation.
* Drivers Wage Calculation
* Route Planning
* Strong organisational skills with the ability to prioritise tasks in a fast‐paced environment.
* Experience with transport management systems (TMS) or similar software is an advantage.
* Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams
* Right to work in the UK.