Office Coordinator

Office Coordinator – Hunterdon Health

Join to apply for the Office Coordinator role at Hunterdon Health. The position is designed for a highly organized individual who can manage a variety of clerical tasks in the Facilities Management Department.

As the Office Coordinator, you will perform all clerical functions for the Facilities Management Department, assist internal and external customers, and serve as the primary liaison for equipment, maintenance, and work‑order dispatching. Your duties include resolving problems, directing customers to the appropriate resources, and performing other tasks as assigned.

• Answer and make phone calls, process mail and e‑mails, and create and dispatch work orders.
• Create requisitions and purchase orders for materials and services, process all vendor invoices, utilities, and retail transactions.
• Maintain financial records such as utility bills, logbooks, and statistical reports, and keep departmental spreadsheets updated.
• Assist with scheduling appointments and meetings.
• Process payroll closing and prepare payroll reports for Director review.

• High School Diploma or Equivalent

• Formal training in computerized maintenance management systems (CMMS)

• 2–4 years of customer service, clerical, and materials management duties
• 2–4 years of experience working with Computerized Maintenance Management Systems (CMMS)

• 4 years of customer service and clerical duties
• Experience in healthcare or institutional maintenance or facilities services

• Computer skills; proficient in Microsoft Office and Google Applications
• Knowledge of and experience with Computerized Maintenance Management Systems (CMMS)
• Excellent customer service, written, and verbal communication skills
• Knowledge of parts clerk functions
• Knowledge of construction trades and building automation systems (preferred)

Hunterdon Health offers a competitive benefit package that may include medical, dental, vision, family formation, paid time off, tuition reimbursement, and retirement savings. Compensation is based on a salary range of $80,000.00‑$90,000.00, with factors such as experience, education, and internal equity considered.

Entry Level

Full‑time