Office Coordinator

Position Summary

The Office Coordinator performs all clerical functions for the Facilities Management Department. Willingly and readily assists all internal and external customers as needed, looking beyond individual scope of service. Assists customers through resolution of problem whenever possible. In instances where assistance cannot be provided personally, directs customer to the appropriate individual and/or location. Serves as portable radio and work order dispatcher for facility related issues.

Performs other duties as assigned.

Serves as a customer service liaison for the Facilities Department by answering and making phone calls, processing mail/emails, and creating and dispatching work orders.

Creates requisitions & orders material(s) and services, processes all purchase orders and invoices for vendors, utilities & retail.

Computes and maintains all financial and department documents such as utility bills, logbook(s), and statistical reports. Creates and maintains departmental data spreadsheets

Assist with scheduling of appointments and meetings.

Processes payroll closing and prepares for Director review and approval.

Required:

High School Diploma or Equivalent

Preferred:

Formal training in computerized maintenance management systems

Required:

• 2-4 years of customer service, clerical and materials management duties
• 2-4 years working with Computerized Maintenance Management Systems (CMMS)

Preferred:

• 4 years of customer service and clerical duties
• Experience in healthcare or institutional maintenance or facilities services

Required:

• Computer skills
• Proficient in Microsoft Office & Google Applications
• Knowledge with Computerized Maintenance Management Systems (CMMS)
• Excellent in customer service and written and verbal communications skills.

Preferred:

• Knowledge of parts clerk functions
• Knowledge of construction and trades
• Working knowledge of building automation systems

Hunterdon Health is committed to providing a competitive benefit package to our employees. Benefit offerings vary based on status and may include but not be limited to medical, dental, vision, family forming, paid time off, tuition reimbursement, and retirement savings.

The hiring range listed is the potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining an applicant’s hourly rate and/or base salary, several factors may be considered as applicable (e.g., years of relevant experience, education, internal equity, and specialty).