Building and Grounds​/Finance Secretary

Job Details

• Position Type:
  Secretarial/Clerical/Administrative Secretary
• Date Posted: 12/19/2025
• Location:
  
  Croswell-Lexington Community Schools
• Closing Date: 01/07/2026
• District:
  Croswell-Lexington Community School District

Job Title: Building & Grounds/Finance Secretary
Location: Central Office
Reports To: Central Office Administration
Salary: $21.00 - $23.00 per hour (commensurate with education and experience)
Term: Full-time; 12 months
Issued: December 19, 2025
Final date to receive applications: January 7, 2026

• Associates/Bachelor's degree preferred
• Accounting experience preferred
• Accounts receivable and general ledger experience
• Proficiency in Microsoft Office Suite and Google Apps G Suite
• Experience with Power School’s B-Plus software preferred
• Ability to work independently and make good decisions in accordance with established policies and procedures
• MSBO Certification in a business office specialty is preferred. (Required within five years of employment)

• Maintain records, key distribution, new employee requirements, and documentation
• Track inventory of supplies and equipment, ordering custodial supplies as needed
• Assist with documentation related to safety, compliance, and facility repairs/inspections
• Maintain building use procedures, calendars, and communication with facility usage
• Issue keys/badges and track building access
• Manage/schedule facilities usage, issue permits, and collect charges
• Coordinate maintenance and custodial staffing schedules, time tracking, and substitute scheduling
• Maintain updated MSDS Binders for each building
• Process time sheets for District employees
• Track district contracted labor and reconcile to billings
• Prepare annual tax documentation for District programs
• Track utility usage and fees
• Other duties as assigned

• Process invoices, purchase orders, and check requests
• Assist with budget tracking, expense reporting, and financial record keeping
• Maintain accurate vendor files and contracts
• Support payroll and attendance reporting
• Provide general office support, including phone reception, filing, and correspondence
• Prepare GSRP contracts, verify ESS sub hours, and earned building sub hours
• Collect and verify employee timesheets (from multiple groups) and process sick/vacation time
• Perform month-end closing activities to aid in monthly financial closeout procedures

• Prepare monthly recurring manual journal entries
• Assist in implementing and monitoring internal controls
• Assist and/or serve as backup for the accounts payable function
• Prepare various financial reports and analyses as needed
  
  Prepare schedules, gather information, and assist in the annual financial audit as needed
• Oversee credit card processing and monthly reconciliation
• Assists district personnel with identifying, analyzing, and troubleshooting accounting questions
• Other duties as assigned

• The employee must occasionally lift and move up to 25 pounds in supplies, which requires bending, stooping, and lifting
• The employee must use keyboards, tools, and other controls
• The employee must sit and stand for long periods of time
• The employee must be able to move about the District unaided during the day when necessary

Internal applicants may email their resume, letter of interest, and supporting documents to kwatson.
Applicants must apply online through Frontline Mid-Michigan Area Public Schools Consortium at  or visit (Use the "Apply for this Job" box below). employment link to complete an online application.

5407 Peck Road, Croswell, MI 48422
Phone  | Fax
www.croslex.org

CROSWELL-LEXINGTON COMMUNITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Croswell-Lexington School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment.