Accounts Payable & Administration Clerk Job Flint area,Michigan USA,Administrative/Clerical

General Statement of Duties

This position is responsible for effectively managing and processing the Airport’s accounts payable. Core responsibilities include posting entries, verifying and reconciling inputs to the financial reporting system, processing payments, preparing billings and deposits, and assisting in the preparation of financial reports. The role also performs various clerical duties.

Supervision Received

Under the general supervision of the Chief Financial Officer and the direct supervision of the Finance Manager, who assigns work and checks for completeness and accuracy.

Statement of Duties

Process accounts payable transactions; audit all invoices received, verify receiving tickets and purchase orders, and review for discounts according to terms of purchase order or agreements.

Code all invoices per chart of accounts and resolve accounts payable problems of above-average difficulty. Process check payments with appropriate discount.

Reconcile monthly statements from vendors to ensure completeness and investigate any unpaid invoices.

Check the coding of general ledger account numbers for appropriateness and accuracy; compile and organize pertinent data for processing.

Determine appropriate payment dates and check files for unpaid and overdue accounts; analyze computer printouts and originate corrections and adjustments as deemed necessary.

Update vendor files, obtain necessary W‑9s, and prepare form 1099 for applicable vendors at year‑end.

Prepare the bank deposit using remote deposit capture for tenant payments and property tax payments along with a deposit log.

Assist the finance manager in preparing schedules for billing concessionaires, airlines, and other tenants.

Provide office support and administration such as answering phones, mail, and ordering supplies.

Prepare lease information for potential T‑hangar tenants and maintain lease files.

Prepare board meeting agendas, board packets, attend board meetings, and record minutes of the meetings, preparing typed minutes for review and maintaining files.

Assist as deemed necessary in the year‑end audit, preparing schedules, pulling and refiling source documents, and answering inquiries of outside auditors.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

Working knowledge of bookkeeping principles to routine accounting transactions.
Ability to maintain and keep clerical records and prepare schedules from such records.
Working knowledge of office practices, procedures, and equipment.
Proficient in Microsoft Word, Excel, Outlook; experience with accounting software such as Sage is a plus.
Ability to deal with the public tactfully and courteously.

Success Factors

Rapid and accurate routine mathematical computations.
Proficient development and use of Excel spreadsheets and formulas.
Very high level of accuracy and attention to detail.
Ability to learn complex tasks quickly.
Verify the work of others and express findings clearly and concisely.
Clear communication with customers, airport staff, vendors, and visitors.
Strong interpersonal skills with a wide range of people.
Flexibility and change job priorities at a moment's notice.
Sense of urgency to organize and prioritize work for the Airport's benefit.

Minimum Qualifications

Minimum two (2) year college degree with some accounting coursework required and at least two (2) years of experience in bookkeeping or related clerical work, including the maintenance of financial records, ledgers, and transactions, or equivalent.

Working Conditions

The work is frequently performed in an office environment with occasional exposure to other areas of the airport. The employee frequently sits at a desk using a computer or phone, types, and handles office equipment. Occasionally stands, walks, talks or hears. Occasionally lifts, pushes, pulls, or moves objects weighing up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Compensation

Set by Union Contract (2026 Range: $54k to $59k).

At the employee’s request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Nothing contained in this job description is intended to create a contract of employment or guarantee employment for a definite or indefinite term.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Accounting/Auditing and Finance

How to Apply

For more information on the position and how the Bishop International Airport Authority employment page at (Use the "Apply for this Job" box below)..

To apply, send a resume and cover letter to:

Bishop International Airport Authority
3425 W Bristol Road
Flint, MI 48507
Email: dgriffin

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