Staffing Coordinator, Administrative​/Clerical

Are you organized, dependable, and great at keeping people and processes on track? Flatrock is looking for a
Staffing Coordinator to help keep our homes running smoothly, ensure our team has the support they need, and maintain compliance with company and licensing requirements.

In this role, you’ll be a key part of the day-to-day operations- coordinating schedules, supporting staff, managing administrative processes, and making sure important documentation is accurate, timely, and up to date.

• Coordinate staff schedules and ensure staffing needs are covered.
• Review time punches and process bi-weekly payroll through ADP.
• Coordinate staff trainings and support staff accountability.
• Manage incident reports, licensing documents, and required records.
• Support administrative move-ins, transfers, and terminations.
• Manage daily mail and resident correspondence.
• Organize receipts and manage token funds and debit cards.
• Maintain emergency drill logs, E-Scores, binders, and compliance documentation.
• Keep records updated in FIN, SharePoint, and other required systems.
• Partner with the Support and Operations Teams to keep the home running efficiently.

• Highly organized and able to manage multiple priorities.
• Detail-oriented with a strong commitment to accuracy.
• Reliable and accountable when it comes to deadlines and follow-through.
• A strong communicator who works well with staff, leadership, residents, and support teams.
• Proactive and comfortable identifying and addressing staffing or administrative needs.
• Team-oriented and committed to creating a positive, professional work environment.
• Committed to compliance, safety, and quality care.

• Prior experience in a scheduling position in a healthcare field
• Prior experience reviewing and editing time punches through ADP
• Ability to train and support staff accountability

If you’re organized, people-focused, and ready to make an impact—we want to meet you!